Office Assistant, IN

ICES: Data, Discovery, Better Health; Bloomington (IN); On-site; USD 22,000 - 32,000; Full time

Benefits offered by this job

Health insurance

401K

Paid time off

Job summary

SG Services, Inc. is seeking an entry-level Office Assistant to support two managing partners in Bloomington, IN. The role is in-person, 40 hours weekly, Monday–Friday 9:00am–6:00pm, reporting to the HR Operations Manager with a dotted line to two Secretly Partners.

You'll develop exposure to both the record label and distribution operations, handling schedules, meetings, communications, and events while maintaining a professional, organized office environment.

Qualifications

• Entry level administrative support role with office management duties.
• Strong computer skills and ability to multi-task in a fast-paced environment.
• Excellent communication and interpersonal skills.

Responsibilities

• Manage partner schedules, appointments, and travel arrangements.
• Support daily office operations and HR initiatives with the HR Operations Manager.
• Perform day-to-day project and administrative tasks for multiple departments.
• Screen and distribute communications including emails and mail.
• Record, transcribe and distribute meeting minutes.
• Plan and organize virtual and in-person events.
• Maintain an optimal workplace environment and order supplies.

Skills

Excellent communication

Multi-tasking

Organizational skills

Interpersonal skills

Discretion with confidential info

Education

Tools

Outlook 365

Google Docs/Sheets

Slack

Job description

Title: Office Assistant, IN

Status: Full-time

Hours: 40/week, Monday - Friday, 9am-6pm

Location: Bloomington, IN

Reports to: HR Operations Manager with a dotted line report to (2) of Secretly's Partners.

Company Summary

SG Services, Inc. provides accounting services, legal services, IT support, tech support and human resource & office support to the Secretly affiliated companies. These companies include Secretly Group, Secretly Distribution, All Flowers Group, Merge Records and The Numero Group.

Position Summary

This is an entry level position providing support as an administrative assistant and office manager to two of Secretly’s managing partners in the Bloomington office, and is in person during our office hours from Monday – Friday from 9:00am through 6:00pm each day. This position offers a unique opportunity for a newcomer to the music industry to gain experience and an understanding of both the record label and distribution operations. This position requires strong computer skills, flexibility, excellent interpersonal skills and the ability to work with all levels of internal management and staff, as well as outside clients. The ideal candidate will undertake a wide variety of tasks and responsibilities including but not limited to those outlined below.

Responsibilities

• Manage (2) Partner's and other executive schedules, appointments, and travel arrangements
• Collaborate with the HR Operations Manager on daily office operations and initiatives,focusing on enhancing the employee experience
• Perform day-to-day project-oriented and administrative tasks for multiple departments
• Monitor, screen, respond to, and distribute incoming communications, which include emailcommunications, mail and packages.
• Weekly meetings with HR Operations Manager to discuss ongoing projects and tasks
• Liaise with internal staff at all levels
• Arrange and coordinate meetings
• Record, transcribe and distribute minutes of meetings
• Greet scheduled and unscheduled visitors to the office
• Plan and organize virtual and in-person events
• Maintain an optimal workplace environment for employees including office maintenance,supply ordering, and coordinating repairs
• Undertake special projects as needed

The Ideal Candidate Demonstrates

• Enthusiasm for supporting office operations with highly attuned organizational andplanning skills
• Must be able to multi-task, focusing on several different projects in a fast-pacedenvironment
• Excellent communication and interpersonal skills
• Information gathering and monitoring skills with strong attention to detail and commitmentto accuracy
• Problem analysis, decision-making ability, and problem-solving skills
• Team oriented mindset
• Adaptability and an eye for streamlining internal processes
• Discretion with confidential information
• Experience with Outlook Microsoft 365, Google Docs/Sheets, and Slack

SG Services, Inc. Benefits

• Paid holidays including end of the year closure
• Paid Time Off policy, which includes a separate Sick Days bank
• 401K with corporate matching
• 12 weeks for parental leave after birth or adoption paid at 100% of salary
• Commuter Benefit
• Volunteer Hours Matching Policy
• Employee Assistance Program
• Health insurance covered at 100% for employee-only medical premiums
• Dental & Vision insurance

Salary: $19.23/hr

All qualified applicants will receive consideration for employment without regard to disability, protected veteran status, age, race, creed, color, religion, sex, marital status, affectional or sexual orientation, gender identity or expression, ancestry, nationality, or national origin.