Music Assistant

SupportFinity™; New York (NY); On-site; USD 65,000 - 69,000; Full time

Benefits offered by this job

Medical benefits

Financial benefits

Job summary

SupportFinity™ in New York seeks a proactive executive assistant adept in calendar management, scheduling meetings, and assisting in legal documentation for the music industry. Ideal candidates have 2-5 years of administrative experience and strong communication skills, with a focus on detail and organization.

The role offers a salary range of $65,000-$69,000 annually, along with a range of medical and financial benefits based on qualifications and experience.

Qualifications

• 2-5 years of previous administrative experience required.
• Experience in the music industry preferred.
• Must have exceptional knowledge of Outlook calendaring.

Responsibilities

• Manage calendar and schedule meetings and events.
• Assist with preparing clearance agreements in music.
• Track and manage expense reimbursements.

Skills

Administrative experience

Detail-oriented

Interpersonal skills

Oral & written communication skills

Organizational skills

Education

Bachelor’s degree

Tools

Microsoft Office

Legal software applications

Job description

Responsibilities

• Calendar management and scheduling of meetings, conference calls, travel arrangements and events.
• Assist music attorneys in preparing various clearance agreements for exploitation of intellectual property (e.g., producer, mixer, feature artist, livestream, and other license agreements).
• Overseeing entry and coding of time.
• Prepare and format documents in Word.
• Management and tracking of expense reimbursements.
• Provides back‑up support to other executive assistant when needed.
• Ad hoc projects and duties as needed.

Qualifications

• Candidate should have 2-5 years of previous administrative experience, including ability to keep team members on track with processes, policies and deadlines in a fast pace environment. Reliable, friendly and positive, can‑do attitude is essential.
• Bachelor’s degree highly preferred.
• Previous experience in the music industry is preferred.
• Solid knowledge of Microsoft Office and various legal software applications. Must have exceptional knowledge of Outlook calendaring and scheduling.
• Candidate should be a creative and independent thinker, but confident asking questions in order to complete tasks efficiently.
• This position will have extensive contact with others (including clients) requiring discretion and will need to maintain a professional and courteous when dealing with others.
• Strong interpersonal skills as this desk has heavy client‑contact via telephone.
• Excellent oral & written communication skills.
• Must be extremely detail oriented, organized and have great follow‑through skills.
• Must have the ability to work well under pressure and meet deadlines.
• Identifies and resolves problems in a timely manner.
• Has the ability to maintain strict confidentiality.
• Strong overall administrative skills including, time sheets, travel, expense reports, copying, scanning and coordination of filing and ability to coordinate extensive itineraries.

Compensation and Benefits

The base annual pay range for this role is between $65,000-$69,000. The base pay to be offered will vary and depend on skills and qualifications, experience, location and will also take into account internal equity. A full range of medical, financial and/or other benefits dependent on the position will also be offered.

Equal Employment Opportunity

Manatt is an equal opportunity employer, dedicated to a policy of non‑discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic or and any other protected classes or characteristic protected under applicable federal, state, or local law. Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process.