Administrative Assistant

RoviSys Building Technologies; Abilene (TX); On-site; USD 27,552 - 34,440; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company match

Generous PTO, including vacation and holidays

Job summary

RoviSys Building Technologies is looking for an Administrative Assistant in Abilene, Texas. The role involves supporting project management with tasks like scheduling, data entry, and clerical duties in a dynamic environment.

The ideal candidate must possess strong organizational skills and effective communication abilities, with at least 2 years of administrative experience. Benefits include competitive pay, full benefits, and generous PTO.

Qualifications

• Must have prior administrative experience of at least 2+ years.
• Attention to detail and excellent ability to multitask with prioritization.
• Ability to handle confidential and sensitive information with discretion.

Responsibilities

• Scheduling appointments and maintaining calendars.
• Coordinating travel arrangements and booking accommodations.
• Performing general clerical duties, such as photocopying and scanning.

Skills

Excellent communication skills

Strong organizational skills

Proficient in Microsoft Office suite

Excellent customer service skills

Education

High School Diploma

Tools

Office equipment (printers, scanners)

Job description

Overview

RoviSys at a Glance

RoviSyis a leading control systems integrator and provider of comprehensive process automation solutions based in Aurora, Ohio. Since 1989, RoviSyshas served large and small clients in a variety of industries and built a quality reputation focused on independent solutions and customer satisfaction.

We are looking for an Administrative Assistant who will support a project. This person will perform a variety of functions in a dynamic and exciting environment. The successful candidate will be self-motivated, have excellent communication and computer skills, and a strong orientation to serving our customers.

Responsibilities

About the Opportunity

A successful administrative assistant candidate should possess the following skills, experience, and responsibilities:

• Scheduling appointments and maintaining calendars
• Coordinating travel arrangements and booking accommodations
• Performing general clerical duties, such as photocopying, scanning, and faxing
• Assisting with the preparation of presentations, reports, and other documents
• Maintaining office supplies and inventory
• Providing support to other departments and team members as needed.
• General office assignments including filing, answering phone calls, ordering office supplies, office maintenance, maintaining organizational charts.
• Organize company lunches to be brought to the office/Site
• Mail, Shipping and Receiving
• Data entry and record-keeping
• Helping with creating, submitting, and receiving purchase orders
• Performing office safety check
• Greeting all customers/guests who visit the office
• Maintaining Administrative Binder (includes documenting all new tasks created)
• Support Project Manager with project invoicing submission
• Filing and organizing documents. Document submission to General contractor
• Coordinate Employee site access

Qualifications

• High School Diploma
• Must have prior administrative experience at least 2+ years.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills
• Attention to detail and excellent ability to multitask with the ability to prioritize.
• Ability to handle confidential and sensitive information with discretion
• Proficiency in Microsoft Office suite and other office software
• Excellent customer service skills
• Ability to work independently and in a team environment.
• Strong problem-solving and decision-making skills
• Prior experience in administrative support, preferably in a corporate or office environment
• Experience in managing calendars and scheduling appointments.
• Experience in handling phone calls, emails, and other correspondence
• Knowledge of office equipment, including printers, scanners, and copiers
• Familiarity with filing and record-keeping systems
• Must be dependable, able to follow instructions, respond to management direction.
• Able to lift parcels up to 50lbs.

Compensation & Benefits Highlights

• Competitive Hourly Rate: $20-25hr, depending on experience

• Full Benefits Package: Medical, dental, and vision coverage

• Retirement Ready: 401(k) with company match

• Time Off: Generous PTO which includes vacation, holidays, and unlimited personal time

• Grow With Us: Ongoing training, certifications, and professional development support