Office Assistant II — Payroll & Admin Pro

City of Dallas; Dallas (TX); On-site; USD 34,000 - 46,000; Full time

Job summary

City of Dallas is seeking an Office Assistant II to provide comprehensive clerical support across departments. The role includes filing, data entry, and assisting with payroll tasks, customer service, and mail processing.

Responsibilities cover minute taking, scheduling, document preparation, and staff training for newer Office Assistants, ensuring accuracy and efficient operations within a busy city office.

Qualifications

• High school diploma or GED required.
• One year general office administration experience.
• Must pass an intensive background investigation and drug test.
• No felony or Class A/ B misdemeanor convictions.

Responsibilities

• Performs intermediate to advanced office support functions and maintains filing systems.
• Receives and directs inquiries from citizens, employees, agencies, vendors; provides information and direction.
• Prepares, reviews, and proofs correspondence and reports; trains newer Office Assistants.
• Handles payment processing, payroll support, and data entry for office operations.
• Attends meetings, takes minutes, arranges travel, and manages calendars.
• Sorts, mails, and distributes inter-office and U.S. mail; operates copy equipment.

Skills

Customer service

Clerical skills

Data entry

Payroll support

Education

High school diploma or GED

Associate degree ( meets education/experience)

Tools

Windows 10

Job description

City of Dallas is seeking an Office Assistant II to provide comprehensive clerical support across departments. The role includes filing, data entry, and assisting with payroll tasks, customer service, and mail processing.

Responsibilities cover minute taking, scheduling, document preparation, and staff training for newer Office Assistants, ensuring accuracy and efficient operations within a busy city office.