Office Assistant II – Front Desk & Admin Support

maine; Biddeford (ME); On-site; USD 22,000 - 31,000; Full time

Benefits offered by this job

13 paid holidays

Job summary

The Department of Health and Human Services (DHHS) in Biddeford, ME is seeking an administrative support worker to handle a high-volume incoming call load and perform clerical duties for OCFS. The role includes document redaction, file maintenance, and general administrative tasks in a fast-paced state office environment.

Ideal candidates will have experience with standard office software (Outlook, Excel, Word) and strong data-entry skills.

Qualifications

• Ability to use Outlook or comparable email applications.
• Ability to use Excel or comparable spreadsheet software.
• Ability to use MS Word or comparable word processing software.
• Performing receptionist duties.
• Data entry of narratives and billing data.
• Keyboarding to required speed.

Responsibilities

• Manage incoming calls on an assigned schedule; back up to the clerk on telephone duty.
• Distribute incoming/outgoing communications, mail, faxes, and publications.
• Redact adoption records for prospective adoptive parents.
• Burn CDs for Clifford Orders and Court documents.
• File closed assessments and permanency records.
• Support other administrative processes for OCFS programs.

Skills

Outlook

Excel

MS Word

Receptionist duties

Data entry

Keyboarding

Job description

The Department of Health and Human Services (DHHS) in Biddeford, ME is seeking an administrative support worker to handle a high-volume incoming call load and perform clerical duties for OCFS. The role includes document redaction, file maintenance, and general administrative tasks in a fast-paced state office environment.

Ideal candidates will have experience with standard office software (Outlook, Excel, Word) and strong data-entry skills.