Office Assistant II

maine; Fort Kent (ME); On-site; USD 22,000 - 31,000; Full time

Benefits offered by this job

13 paid holidays

Vacation leave

Health insurance

Recruitment stipend

Job summary

Department of Health and Human Services (DHHS) in Fort Kent, ME, is seeking an Office Assistant II to perform a range of clerical duties including typing, filing, receiving calls, mail processing and general office tasks. The role includes working within standard procedures and providing dependable administrative support to regional operations.

Minimum qualifications cover knowledge of modern office practices, independent judgment, and ability to handle multiple tasks.

Qualifications

• 1) competency in applying a general knowledge of modern office practices to perform routine, varied office support tasks often requiring operation of technical office equipment.
• 2) ability to use independent judgment in prioritizing work and selecting appropriate actions within set procedures.

Responsibilities

• As an Office Assistant II, you will perform administrative support duties including typing, filing, making copies, answering telephones and other clerical tasks as needed.
• Duties may include handling mail, filing, faxing, scanning and indexing documents, assisting with lobby and mailroom tasks as back-up for Regional Operations staff, and other miscellaneous duties.

Job description

Department of Health and Human Services (DHHS)

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State's career page and indicate on the application that they have previously worked for the State.

Opening Date: August 13, 2026Closing Date: August 26, 2026Job Class Code: 6538Grade: 08 (Admin Svcs)Salary: $16.07 - $22.25 per hour**This is inclusive of a 4.00% recruitment and retention stipend*New employees begin at Step 1, $16.07 per hourPosition Number: 02022-7293Location: Fort KentCurrently, this position is not eligible for visa sponsorship or STEM OPT extensions.

Core Responsibilities

As an Office Assistant II, you will be performing a variety of administrative support duties including typing, filing, making copies, answering telephones and other general clerical duties as needed.

These duties may include

• Answering incoming phone calls,
• Processing incoming and outgoing mail,
• Filing of paperwork and documents,
• Faxing, scanning and indexing documents,
• Assisting with lobby and mailroom duties as a back-up for Regional Operations staff,
• Other miscellaneous administrative duties as assigned

Minimum Qualifications

In order to qualify, you must have training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a general knowledge of modern office practices to perform routine, varied office support tasks often requiring the operation of technical office equipment, and 2) the ability to use independent judgment in prioritizing the work and selecting the most appropriate course of action within set procedures. All positions in this classification assume the qualifications of: Office Assistant I.

Please submit a cover letter rating your skills in each of the following tasks/tools as: expert, skilled or novice.

• Outlook or comparable email applications,
• Excel or comparable spreadsheet applications,
• MS Word or comparable word processing applications,
• Receptionist and customer assistance by phone,
• Data entry (entering data and narratives)
• Keyboarding (words per minute)

Agency information

The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.

The Office for Family Independence (OFI) is responsible for administration of a number of programs and services, including MaineCare, Temporary Assistance for Needy Families (TANF), Supplemental Nutrition Assistance Program, Child Support, and Disability Determinations.

Application Information

For additional information about this position, please contact Marcus Hatch at [e-mail]

Benefits of working for the State of Maine

No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit - Rest is essential. Take time for yourself using 13 paid holidays and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. When you or immediate members of your family are ill, utilize 12 days of sick leave per year.
• Health Insurance Coverage - The State of Maine pays 85%-95% of employee-only premiums ($12,213.60 - $13,650.48 annual value) , depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit - Participation decreases employee-only premiums by 5% . Visit the Office of Employee Health and Wellness for more information about program requirements .
• Dental Insurance - The State of Maine pays 100% of