Office Assistant/Data Entry Assistant

RFCUNY; Northern, New York (KY, NY); Hybrid; USD 43,000 - 48,000; Full time

Job summary

The College Connections Project at the Manhattan EOC in New York, NY seeks an Administrative Assistant/Data Entry Specialist for an in-person role. You will support participant intake, data entry, and office operations within a federally funded TRIO EOC program.

Reporting to the Project Director, you will handle procurement, reports, event logistics, and participant accounts while maintaining accurate records and coordinating with staff and program partners.

Qualifications

• Associate degree required.
• Minimum two years’ experience in an office administrative position.
• Background in post-secondary and/or college access.
• English proficiency required; Spanish or French fluency preferred.

Responsibilities

• Process participant applications and documentation; enter participant data into data systems.
• Enter streams of post-secondary application completion, financial aid, and enrollment information into the data system.
• Prepare Annual Performance Reports for the funder with the Project Director.
• Complete procurement steps in online systems and organize financial records for review.
• Answer phones and engage with prospective participants.
• Assist with event planning, reminders, and materials for special events.

Skills

Attention to detail

Interpersonal skills

Communication skills

Data analysis

Teamwork

Education

Associate degree

Currently pursuing a degree

Tools

Outlook

Word

Excel

Blumen for TRIO programs

Workday

Job description

**The College Connections Project located at the Manhattan Educational Opportunity Center (Manhattan EOC) seeks an Administrative Assistant/Data Entry Specialist**. This position is an in-person position located at the Manhattan EOC. This is a federally grant funded TRIO EOC position. Continued employment in this position is contingent upon ongoing funding.The Manhattan EOC is one of 10 EOCs across the state of New York providing free academic and career training to adult learners in New York. College Connections provides comprehensive post-secondary access services to eligible New York City adults. The CCP aims to inspire, motivate, and empower non-traditional adult students to seek post-secondary opportunities. This position reports to the College Connections Project Director. More information on the Manhattan EOC and the CCP can be found online here: https://www.bmcc.cuny.edu/meoc/community-resources/college-connections-project/**Duties and Responsibilities:*** Process participant applications and documentation; enter participant data with accuracyinto data systems; organize and file print documentation and online files* Enter streams of post-secondary application completion, financial aid application completion, and postsecondary enrollment information into the data system; run reports to identify gaps in information* Work closely with the Project Director in preparing Annual Performance Reports for the funder* Complete procurement process steps in an online system (enter requisitions, purchase order requests, payment requests, manage accounts payables), and organize financial records for review by the Project Director* Answer phones and engage with prospective participants* Participate in event planning and logistics, make rounds of reminder and follow-up phone calls, prepare and organize materials, and provide support during special events* Order and maintain supplies and office equipment using the online ordering and procurement system* Assist TRIO EOC participants in creating student accounts including FSA IDs, CUNY/SUNY accounts, and others as needed* Manage social media pages including, but not limited to Instagram, Facebook, and the CCP website* General office administrative duties and other duties as assigned* Other duties as assigned**Core Competencies:*** Attention to detail and the ability to maintain well-organized records* Excellent interpersonal skills; customer-service orientated* Excellent communication skills (written, telephone, and in-person)* Advanced computer and data analysis skills. Strong knowledge of Outlook, Word, and Excel required. Preferred knowledge of Blumen for TRIO programs, and/or Workday procurement platform.* Ability to work within a team and adapt to changing situations and priorities* Commitment to the educational advancement of low-income adults aspiring to post-secondary or college enrollment, overcoming barriers similar to the targeted population preferred**Qualifications and Core Competencies:*** Associate degree required or currently pursuing a college degree* Minimum two years’ experience in an office administrative position* Background in post-secondary and/or college access* English proficiency required, additional Spanish or French fluency preferredPlease note while this position is affiliated with the Borough of Manhattan Community College (BMCC), the physical location for this position is the College Connection Project of the Manhattan EOC located at 163 West 125th Street, New York, NY 10027.Pay Range:$21.00/hour