Administrative & Data Entry Specialist for College Access

RFCUNY Research Foundation of the City University of New York; United States; On-site; USD 29,000 - 39,000; Full time

Job summary

The Manhattan Educational Opportunity Center (Manhattan EOC) College Connections Project seeks an Administrative Assistant/Data Entry Specialist to process participant applications, manage data, and assist with procurement and event coordination. This is an in-person role, tied to federally funded TRIO EOC programs, at 163 West 125th Street, NYC.

The candidate will support the Project Director, act on data integrity, prepare reports, and help with social media and communications efforts for

Qualifications

• Associate degree required or currently pursuing
• Minimum two years’ experience in an office administrative position
• Background in post-secondary and/or college access
• English proficiency required, additional Spanish or French fluency preferred

Responsibilities

• Process participant applications and documentation; enter participant data with accuracy into data systems; organize and file print documentation and online files
• Enter streams of post-secondary application completion, financial aid application completion, and postsecondary enrollment information into the data system; run reports to identify gaps in information
• Work closely with the Project Director in preparing Annual Performance Reports for the funder
• Complete procurement process steps in an online system (enter requisitions, purchase order requests, payment requests, manage accounts payables), and organize financial records for review by the Project Director
• Answer phones and engage with prospective participants
• Participate in event planning and logistics, make rounds of reminder and follow-up phone calls, prepare and organize materials, and provide support during special events
• Order and maintain supplies and office equipment using the online ordering and procurement system
• Assist TRIO EOC participants in creating student accounts including FSA IDs, CUNY/SUNY accounts, and others as needed
• Manage social media pages including, but not limited to Instagram, Facebook, and the CCP website
• General office administrative duties and other duties as assigned
• Other duties as assigned

Skills

Attention to detail

Interpersonal skills

Communication skills

Outlook/Word/Excel

Data analysis

Teamwork

Adaptability

Spanish or French (optional)

Education

Associate degree

Tools

Blumen

Workday

Job description

The Manhattan Educational Opportunity Center (Manhattan EOC) College Connections Project seeks an Administrative Assistant/Data Entry Specialist to process participant applications, manage data, and assist with procurement and event coordination. This is an in-person role, tied to federally funded TRIO EOC programs, at 163 West 125th Street, NYC.

The candidate will support the Project Director, act on data integrity, prepare reports, and help with social media and communications efforts for