Administrative & Data Entry Specialist — NYC In-Person

Research-Foundation-Cun; New York (NY); On-site; USD 24,000 - 34,000; Full time

Job summary

RFCUNY invites applications for an Administrative Assistant/Data Entry Specialist at the Manhattan Educational Opportunity Center (EOC). The role is an in-person position supported by a federally funded TRIO EOC grant and reports to the College Connections Project Director.

Responsibilities include processing applications, data entry, procurement steps, event support, and coordinating with the Project Director on annual performance reports.

Qualifications

• Associate degree required or currently pursuing a college degree.
• Minimum two years’ experience in an office administrative position.
• Background in post-secondary and/or college access.
• English proficiency required, additional Spanish or French fluency preferred.

Responsibilities

• Process participant applications and documentation; enter participant data with accuracy into data systems.
• Enter streams of post-secondary application completion, financial aid application completion, and postsecondary enrollment information into the data system; run reports to identify gaps in information.
• Work closely with the Project Director in preparing Annual Performance Reports for the funder.
• Complete procurement steps in an online system (requisitions, purchase orders, payment requests, accounts payables); organize financial records for review.
• Answer phones and engage with prospective participants.
• Participate in event planning and logistics; make rounds of reminder and follow-up calls; prepare and organize materials; provide support during events.
• Order and maintain supplies and office equipment using the procurement system.
• Assist TRIO EOC participants in creating student accounts including FSA IDs and CUNY/SUNY accounts.
• Manage social media pages including Instagram, Facebook, and the CCP website.
• General office administrative duties and other duties as assigned.

Skills

Attention to detail

Interpersonal skills

Communication skills

Teamwork

Adaptability

Education

Associate degree

Tools

Outlook

Word

Excel

Job description

RFCUNY invites applications for an Administrative Assistant/Data Entry Specialist at the Manhattan Educational Opportunity Center (EOC). The role is an in-person position supported by a federally funded TRIO EOC grant and reports to the College Connections Project Director.

Responsibilities include processing applications, data entry, procurement steps, event support, and coordinating with the Project Director on annual performance reports.