Office Assistant - Admin Support & Mail Center

The Management Trust; Irvine (CA); On-site; USD 22,000 - 30,000; Full time

Job summary

The Management Trust in Irvine, CA is seeking an Office Assistant to support our administrative operations and client communications. You will handle mail, help maintain supplies, and assist with basic office tasks to keep the office running smoothly.

This non-exempt, full-time role requires attention to detail, teamwork, and proficiency in Outlook, Excel and Word. You’ll work with the Office Manager and support reception duties as needed.

Qualifications

• Experience in reception and customer service preferred.
• High School Diploma (or equivalent).
• Proficiency in administrative support – generally between 1-4 years.
• Solid knowledge of Microsoft Outlook, Excel, and Word; intermediate skills a plus.
• Conflict resolution skills and ability to meet deadlines.

Responsibilities

• Process daily incoming mail and prepare for distribution.
• Make copies, print envelopes, and log postage.
• Prepare and maintain welcome packet materials; record postage charges.
• Inventory, order, and distribute print/mailing supplies.
• Maintain a stocked and organized supply area.
• Prepare office mail for daily pickup.
• Monitor copier supplies and reorder as necessary.
• Coordinate vendors for equipment service needs.
• Provide periodic relief for the Division Receptionist as needed.
• Conduct research as directed by the Division VP of Community Management.
• Other duties and special projects as assigned.

Skills

Reception experience

Customer service

Communication skills

Time management

Team player

Attention to detail

Education

High School Diploma

Tools

Microsoft Outlook

Excel

Word

Job description

The Management Trust in Irvine, CA is seeking an Office Assistant to support our administrative operations and client communications. You will handle mail, help maintain supplies, and assist with basic office tasks to keep the office running smoothly.

This non-exempt, full-time role requires attention to detail, teamwork, and proficiency in Outlook, Excel and Word. You’ll work with the Office Manager and support reception duties as needed.