Irvine Part-Time Administrative Assistant – In-Office

West Yost; Irvine (CA); On-site; USD 32,000 - 40,000; Part time

Benefits offered by this job

Paid time off

Medical benefits

401(k) with employer match

Tuition reimbursement

Job summary

West Yost is seeking an Administrative Assistant – Part-Time (32 hours per week) for our Irvine office. This in-office role is designed for someone dependable, organized, and proactive who enjoys administrative work and creating a welcoming, well-run office.

You will support the Irvine team, coordinate meetings and events, manage supplies, handle mail, and assist with travel arrangements and expense reports as needed.

Qualifications

• 4+ years of administrative, office, customer service, hospitality, or similar experience.

Responsibilities

• Keep the Irvine office organized, welcoming, stocked, and running smoothly.
• Provide day-to-day administrative support to team members.
• Coordinate meetings, lunches, office events, conference rooms, and meeting spaces.
• Order and maintain office and kitchen supplies.
• Receive and distribute mail and packages.
• Assist with document preparation, formatting, scanning, filing, and organization.
• Coordinate with vendors and building contacts.
• Support onboarding and welcoming new team members.
• Assist with travel arrangements, expense reports, and occasional company initiatives.

Skills

Organizational skills

Communication

Microsoft Office

Tools

Microsoft Office

Job description

West Yost is seeking an Administrative Assistant – Part-Time (32 hours per week) for our Irvine office. This in-office role is designed for someone dependable, organized, and proactive who enjoys administrative work and creating a welcoming, well-run office.

You will support the Irvine team, coordinate meetings and events, manage supplies, handle mail, and assist with travel arrangements and expense reports as needed.