Irvine Part-Time Office Admin & Welcoming Hub

Socket.dev; Irvine (CA); On-site; USD 32,000 - 40,000; Part time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Paid time off

401(k) plan

Tuition reimbursement

Job summary

West Yost Associates is seeking a dependable Administrative Assistant to support our Irvine office part‑time (32 hours/week). This in‑office role requires strong organization, initiative, and the ability to manage multiple tasks with minimal supervision.

You will handle day‑to‑day admin tasks, coordinate meetings and events, maintain supplies, and assist with travel and documentation. The team collaborates across locations, with a focus on proactive communication and a welcoming office

Qualifications

• 4+ years of administrative, office, customer service, hospitality, or similar experience.
• Dependable, organized, and detail‑oriented.
• Able to manage multiple priorities and follow through.
• Communicates clearly and proactively with remote teammates.

Responsibilities

• Keep the Irvine office organized, welcoming, stocked, and running smoothly.
• Provide day‑to‑day administrative support to team members.
• Coordinate meetings, lunches, office events, conference rooms, and spaces.
• Order and maintain office and kitchen supplies.
• Receive and distribute mail and packages.
• Assist with document preparation, formatting, scanning, filing, and organization.
• Coordinate with vendors and building contacts.
• Support onboarding and welcoming new team members.
• Assist with travel arrangements and expense reports.
• Notice what needs attention and help solve day‑to‑day office needs.
• Collaborate with administrative teammates in other offices.
• Participate in occasional company events, including some offsite or weekend events.

Skills

Administrative experience

Organizational skills

Attention to detail

Effective communication

Independence

Tools

Microsoft Office

Job description

West Yost Associates is seeking a dependable Administrative Assistant to support our Irvine office part‑time (32 hours/week). This in‑office role requires strong organization, initiative, and the ability to manage multiple tasks with minimal supervision.

You will handle day‑to‑day admin tasks, coordinate meetings and events, maintain supplies, and assist with travel and documentation. The team collaborates across locations, with a focus on proactive communication and a welcoming office