Administrative Assistant

Temporary Staffing Professionals; Irvine (CA); On-site; USD 34,440 - 38,572; Part time

Benefits offered by this job

Paid holidays

Paid sick time

Competitive hourly pay

Job summary

Temporary Staffing Professionals in Irvine partners with a well-established organization to hire an Administrative Assistant who delivers professional customer service and supports a fast-paced office environment.

The role requires organization, attention to detail, confidentiality, and the ability to manage multiple priorities while supporting management and visitors. You will work in a collaborative team with competitive hourly pay and California benefits.

Qualifications

• Minimum of 2 years of administrative experience in a professional office environment.
• Strong customer service and interpersonal skills.
• Bachelor degree in related field preferred.
• Excellent written and verbal communication skills; proficient in MS Office.
• Professional demeanor and strong work ethic.

Responsibilities

• Provide administrative support to the management team.
• Serve as a primary point of contact for visitors, customers, vendors, and contractors.
• Answer phones, greet visitors, and respond to inquiries professionally.
• Prepare correspondence, reports, meeting agendas, notices, and other documents.
• Maintain files with high accuracy and confidentiality.
• Assist with processing requests, work orders, and documentation.
• Coordinate meetings, appointments, and office communications.
• Assist with meeting materials and presentations.
• Handle incoming and outgoing mail and office filing systems.
• Order and maintain office supplies.
• Perform general administrative and clerical duties.

Skills

Customer service

Interpersonal skills

Written and verbal communication

Professional demeanor

Attention to detail

Multitasking

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Document management software

Job description

We are partnering with a well-established organization in Irvine to identify a professional and customer-focused Administrative Assistant. This is an excellent opportunity for someone who enjoys working in a fast‑paced office environment, providing administrative support, and delivering exceptional customer service. The ideal candidate is organized, detail‑oriented, dependable, and able to manage multiple priorities while maintaining professionalism and confidentiality.

Responsibilities

• Provide administrative support to the management team.
• Serve as a primary point of contact for visitors, customers, vendors, and contractors.
• Answer phones, greet visitors, and respond to inquiries in a professional and courteous manner.
• Prepare correspondence, reports, meeting agendas, notices, and other business documents.
• Maintain electronic and physical files with a high level of accuracy and confidentiality.
• Assist with processing requests, work orders, and administrative documentation.
• Coordinate meetings, appointments, and office communications.
• Assist with preparing materials for meetings and presentations.
• Process incoming and outgoing mail and maintain office filing systems.
• Order and maintain office supplies.
• Perform general administrative and clerical duties as assigned.

Qualifications

• Minimum of 2 years of administrative experience in a professional office environment.
• Strong customer service and interpersonal skills.
• Bachelor degree in related field preferred.
• Excellent written and verbal communication skills.Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Professional demeanor and strong work ethic.

Preferred Qualifications

• Experience in an HOA, property management, community association, senior living, or similar environment is a plus.
• Experience preparing meeting materials, agendas, and correspondence.
• Familiarity with records management and document retention practices.
• Bilingual English/Spanish is a plus.

Additional Information

• Hourly pay of $25.00–$28.00, depending on experience.
• Paid holidays.
• Paid sick time in accordance with California law.
• Opportunity to join a stable organization with a collaborative and professional team.