Executive Admin & Operations Coordinator

6AM City, LLC; California (MO); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

On-site Yoga Studio

Full-service Gym with Shower Facility

Wellness Room

On-Site Café

Game Room & Lounge

EV charging station on site

Paid time off

Health Insurance

Dental/Vision

Job summary

My Office Apps Inc. in Irvine, California seeks an organized Administrative Assistant to provide comprehensive support to senior executives and multiple departments. You will manage calendars, coordinate travel, prepare reports and presentations, and maintain confidential records with professionalism.

The role includes CRM upkeep, sales and marketing support, and light accounting duties. Proficiency in Microsoft Office, Canva, and QuickBooks is desirable; the position offers office-based

Qualifications

• 3–5 years of proven experience in executive administrative support or office management with strong organizational skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience using Canva for presentations and marketing materials.
• Familiarity with social media platforms and content posting.
• Strong written and verbal communication skills.
• High level of professionalism, discretion and confidentiality.
• Ability to manage multiple projects with tight deadlines.

Responsibilities

• Provide direct administrative support to multiple executives, including calendar management, meeting coordination and travel arrangements.
• Prepare executive-level reports, presentations and correspondence.
• Manage incoming communications and prioritize responses.
• Organize executive documents, files and internal records.
• Maintain CRM records, track sales metrics and generate reports.
• Coordinate client meetings, follow-ups and documentation; support contracts.
• Create and edit marketing materials and branded presentations using Canva.
• Draft and schedule social media posts and maintain digital assets.
• Support cross-department meetings and light accounting tasks (invoicing/bills).
• Assist with research, reporting, and process documentation; support special projects.

Skills

Executive support experience

Microsoft Office

Communication

Confidentiality

Project coordination

Attention to detail

Team collaboration

Canva

Social media familiarity

QuickBooks knowledge

Tools

Microsoft Office Suite

Canva

QuickBooks

Job description

My Office Apps Inc. in Irvine, California seeks an organized Administrative Assistant to provide comprehensive support to senior executives and multiple departments. You will manage calendars, coordinate travel, prepare reports and presentations, and maintain confidential records with professionalism.

The role includes CRM upkeep, sales and marketing support, and light accounting duties. Proficiency in Microsoft Office, Canva, and QuickBooks is desirable; the position offers office-based