Office Assistant 1 — Remote Clerical & Data-Entry

State of New York - Financial Services, Department of; New York (NY); On-site; USD 38,000 - 47,000; Full time

Benefits offered by this job

Telecommuting allowed

Job summary

The New York State Department of Financial Services is seeking an Office Assistant 1 in the Property Bureau. Responsibilities include answering phones, taking messages, data entry into NYSCIS, mail handling, scheduling, and visitor registration in DFS offices in NYC.

Workweek is Mon-Fri with a standard DFS schedule. This civil service role offers permanent appointment, with a salary range above state minimums and a downstate adjustment in eligible counties.

Responsibilities

• Answers phone calls in the Bureau’s Market Section
• Takes messages or forward callers to voice mail, as warranted
• Processes both no-fault provider overcharge complaints from insurers for the No-Fault Unit and complaints filed against insurers that allege unpaid arbitration awards issued in the forums administered by the Arbitration Forums Inc. and the American Arbitration Association
• Enters required data setting up files and scan the documents into computer NYSCIS System
• Sends files to no-fault supervisor for assignment to examiners
• Collects and sorts mail for the No-Fault and Excess Line units, which includes processing penalty checks collected by these units and scanning correspondence on assigned complaints into NYSCIS
• Schedules meetings and reserves conference rooms, upon request
• Registers visitors into database for entry into DFS offices in NYC
• Handles requisitions for supplies for the Market Section through Statewide Financial System and order calendars yearly
• Assists each year in verifying the number of Insurance Law books for examiners and distributes to each Unit
• Assists to maintain Emergency Contact List spreadsheet
• Collects information from each examiner for updating as necessary
• Handles all incoming mail on the 6th floor; and
• Inserts meeting information into Project Sunlight database.

Job description

The New York State Department of Financial Services is seeking an Office Assistant 1 in the Property Bureau. Responsibilities include answering phones, taking messages, data entry into NYSCIS, mail handling, scheduling, and visitor registration in DFS offices in NYC.

Workweek is Mon-Fri with a standard DFS schedule. This civil service role offers permanent appointment, with a salary range above state minimums and a downstate adjustment in eligible counties.