Office Operations Specialist: Data Entry & Mail

NYS Office of Children and Family Services; City of Rensselaer (NY); On-site; USD 32,000 - 52,000; Full time

Job summary

NYS Office of Children and Family Services is seeking an entry-level Administrative/ clerical professional to support the Bureau of Accounting Operations in City of Rensselaer, NY. The role involves general office tasks, mail processing, data entry, records management, and ensuring documents are complete and accurate.

It may be designated under NY HELPS and offers pathways within the NYS civil service environment.

Qualifications

• One year of experience where most work time is spent performing mathematical operations, and/or clerical activities related to mathematical operations.

Responsibilities

• Provide General Office support, including operating office equipment, scanning, copying, and printing documents; operating the envelope opening machine and envelope inserting machine.
• Mail handling, reviewing, sorting, time stamping and delivering incoming paper mail including scanning. Manage incoming email inquiries and forward to the appropriate staff. Delivering outgoing mail or packaging for shipment to the mailroom.
• Perform Data Entry, enter transactions into a database, spreadsheet, and other applications. Verify data previously entered data to detect any errors.
• Complete Record Keeping and Filing Tasks, creating, organizing and maintaining paper files and scanned correspondence, documents, materials pursuant to guidelines; receive, review, and verify documents, forms, and other documents for completeness, content, and accuracy.
• Process revenue and refund transactions.
• Maintain controls over checks received in the mail.

Skills

Data entry

Clerical duties

Attention to detail

Tools

Database

Spreadsheet

Job description

NYS Office of Children and Family Services is seeking an entry-level Administrative/ clerical professional to support the Bureau of Accounting Operations in City of Rensselaer, NY. The role involves general office tasks, mail processing, data entry, records management, and ensuring documents are complete and accurate.

It may be designated under NY HELPS and offers pathways within the NYS civil service environment.