Office Assistant

Talentify; Mount Pleasant (SC); On-site; USD 32,000 - 42,000; Full time

Job summary

Talentify is seeking an administrative professional to handle front-desk duties, answer calls, greet clients, and coordinate with vendors in Mount Pleasant, SC. The role includes scheduling conference rooms, processing prebills and invoices, and assisting with mail and scanning tasks as needed.

The ideal candidate will demonstrate 35 wpm typing, strong computer and phone system experience, exceptional organization, and discretion with confidential matters.

Qualifications

• Reading, spelling, diction and grammatical skills at a high school level or above.
• Interpersonal skills to communicate with attorneys, staff and clients with courtesy and tact.
• Impeccable integrity in confidential matters.
• Typing at 35 wpm with computer and multi-line telephone experience.
• Strong organizational, prioritization and attention to detail.
• Ability to work more than 40 hours per week when needed.
• Flexibility to support management and other duties as directed.

Responsibilities

• Receive calls and direct them to appropriate individuals.
• Point of contact for clients and visitors, in person and by phone.
• Schedule and maintain conference rooms and note special equipment needs.
• Coordinate with management on maintenance and with parking for new employees.
• Organize office events and handle clerical duties including time entry and expense reporting.
• Process mail, packages, and orders for flowers/meals as requested.
• Operate and maintain office equipment; coordinate IT/vendor repairs.
• Support additional duties as directed by management.

Skills

Typing 35 wpm

Reading/writing

Interpersonal skills

Attention to detail

Organization

Discretion/Confidentiality

High school level literacy

Education

Associates

Tools

Multi-line phone system

Computer skills

Job description

Performs all functions related to receiving calls, clients, vendors, and deliveries and directs them to appropriate individuals within the firm according to established policies and procedures. Assists with administrative projects including dealing with prebills, invoices and scanning mail, as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES: “Essential functions” are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.

Point of contact for clients and visitors, in person and via-phone.

Schedules and maintains use of conference rooms, noting special equipment or refreshment requirements.

Liaison with management, submitting and monitoring maintenance requests.
Coordinates with parking personnel on new employees. Validates parking as appropriate for clients and visitors.
Organizes office events, including holiday parties, birthday celebrations, and trainings.
Performs clerical duties including typing, copying, scanning, electronic file maintenance, time entry and expense reports.

Orders condolence and celebratory flowers and meals as requested.
Receives, records, and distributes mail and packages; processes outgoing mail and packages.
Operates and maintains office equipment including copiers, printers, phone and voicemail systems. Coordinates with IT and vendors for repairs and maintenance.

Remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the Management team.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

Demonstrated reading, spelling, diction and grammatical skills equal to or above a level normally acquired through successful completion of a high school or general education degree.

Interpersonal skills necessary in order to communicate with a diverse group of attorneys, staff, and clients and to provide or obtain information with ordinary courtesy, diplomacy and tact.

Ability to demonstrate impeccable integrity in confidential matters.

Accurate typing ability of 35 wpm and comprehensive computer and multi-line telephone experience.

Demonstrated organizational, prioritization, and attention to detail skills to allow for timely, effective and accurate performance of job duties with little or no supervision.

Work may require more than 40 hours per week to perform the essential duties of the position.

Work requires sitting, bending, stooping, computer keyboarding and continuous use of the hands, telephone contact, reading, and may occasionally require lifting of 25-50 lbs. or more.

Work occasionally requires a high level of mental effort and strain when answering a high volume of telephone calls and performing essential duties.

Under certain circumstances the Firm may substitute experience for educational requirements and vice versa.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

Qualifications

Education

Preferred

Associates

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.