Office Assistant

Strive Solutions; Wauconda (IL); On-site; USD 40,000 - 56,000; Full time

Job summary

Strive Solutions is seeking an Assistant Office Manager to support daily operations for commercial construction and landscaping teams. You will be the main contact for field crews, vendors, and clients, helping keep office workflows running smoothly.

Responsibilities include scheduling, work order entry, invoice processing, file organization, timekeeping support, and basic job-cost tracking. A safety-focused, team-oriented approach is essential to success.

Qualifications

• Detail-oriented with strong organizational skills.
• Experience handling construction/service-industry paperwork.
• Excellent recordkeeping and clear communication.
• Willing to learn and adapt in a fast-paced office.
• Safety-focused mindset and team orientation.

Responsibilities

• Schedule tasks and manage work order entry.
• Process invoices and organize job files.
• Support timekeeping and payroll-related documentation.
• Assist with basic job-cost tracking and maintain records.
• Coordinate communications across field teams and external partners.
• Ensure paperwork is complete, organized, and compliant with internal processes.

Skills

Detail oriented

Construction paperwork

Recordkeeping

Clear communication

Willingness to learn

Safety mindset

Team oriented

Job description

Assistant Office Manager supporting daily operations for commercial construction and landscaping teams. Serve as a key point of contact for field crews, vendors, and clients while helping keep office workflows running smoothly.

• Manage administrative tasks including scheduling, work order entry, invoice processing, and organizing job files.
• Support timekeeping and assist with payroll-related documentation.
• Assist with basic job-cost tracking and maintain accurate records.
• Coordinate communications across field teams and external partners.
• Ensure paperwork is complete, organized, and compliant with internal processes.

Qualifications/Skills: detail-oriented, comfortable handling construction/service-industry paperwork, strong organization and recordkeeping, clear communication, and willingness to learn. Safety-focused mindset and team-oriented approach.