Office Manager

pathways; San Diego (CA); On-site; USD 54,000 - 58,000; Full time

Benefits offered by this job

Paid vacation days

Paid sick days

10 paid holidays including Day after/9

Health, Dental, Vision

401K

Perks @ Clarvida

Job summary

Clarvida in San Diego, CA is hiring an Office Manager to lead the office staff and administrative services across sites. You will oversee facilities, coordinating vendor relations and ensuring smooth day-to-day operations, including reception, billing, and record-keeping.

The role emphasizes budgeting, reporting, and compliance with HIPAA and professional standards. A bachelor’s or associate degree is preferred, with significant office management experience considered in lieu of formal education.

Qualifications

• Bachelor’s degree or associate degree preferred.
• Extensive office management experience may be considered equivalent to education.

Responsibilities

• Supervises non-exempt staff and manages site operations.
• Analyses and organizes office procedures to improve efficiency.
• Establishes uniform correspondence procedures and style practices.
• Coordinates facility/office work requests and vendor relations.
• Maintains and reviews monthly budget reports and expenses.

Skills

Office management

Staff supervision

Budgeting & reporting

Communication

Education

Bachelor’s degree or associate degree preferred

Extensive office management experience may be considered equivalent to education

Tools

Microsoft Office

Invoicing software

Job description

Job Title:Office Manager
Location: San Diego, CA
Employment Type:Permanent
Salary: $26.00-$28.00 /hour
Date Posted: August 18, 2026

About the Role

The Office Manager is responsible for managing, leading and coordinating the office staff and administrative services at a site(s), office or program which may include facilities management, operational initiatives and general office administration services; which may include the reception area, client / vendor greeting, client / office billing, file maintenance, internal accounting, computer and understanding of office/program services.

ESSENTIAL JOB FUNCTIONS AND REQUIREMENTS

• Supervises the work of non-exempt staff with management over site for hiring, performance appraisal and management, professional development and training.
• Recommends personnel actions such as salary increases and promotions.
• Analyzes and organizes office operations and procedures such as distributions of forms, typing, flow of correspondence, filing, requisition of supplies, client billing, and other clerical/administrative services.
• Evaluates office production, revises procedures, or devises new forms to improve efficiency or workflow.
• Establishes uniform correspondence procedures and style practices.
• Formulates procedures for systematic retention, protection, retrieval, transfer and disposal of records.
• Consults with superior on a regular basis to keep him/her up to date on administrative issues and needs.
• Responsible for assignment of duties, approval of expenses and timecards, performance management and personnel actions, and serving as resource for consultation and advice for clerical/administrative staff.
• Facilitates regular meetings to ensure staff is kept well-informed.
• Responsible for adhering to department budget and participates in development of such.
• Reviews the monthly budget report and advises superior of accounts over or under budget.
• Retrieves, organizes and creates financial and tracking reports for items such as employee and program expenses and reconciling of invoices / client invoicing for guidance of management.
• Ensures reception area and office/program is clean, organized and office equipment operates properly.
• Coordinates facility/office work requests (e.g. building management, vendors, handyman - simple repairs, etc.).
• Participates in program staff and planning meetings as required and may take minutes for such meetings.
• Attends UR and county/state and other agency meetings as required.
• May perform the duties primarily performed by the clerical staff supervised on a limited basis.
• Completes special projects and reports as assigned.
• Maintain and ensures HIPAA, ethical standards and professional boundaries with all staff and clients.
• Other duties assigned or necessary to support the program and/or the company.

Recovery Requirements

• Provide the best customer care possible.
• Identify and build upon the strengths of clients, coworkers, and the communities we serve.
• Support clients’ steps towards Recovery and Wellness.
• Create an organizational culture that respects and celebrates the diversity of our clients.
• Value learning as an ongoing process that enables us to better service our clients and establishes our leadership in the industry.
• Research and utilize our industry’s best practices and analyze our own servies to ensure the best possible outcomes.

QUALIFICATIONS

• Bachelor’s degree or associate degree preferred
• Extensive office management experience may be considered equivalent to education

Competitive salaries & benefits

• Paid Vacation Days (1st year 12 days; increases with tenure)
• Paid Sick Days (Accrual per pay period)
• 10 Paid Holidays (includingDay after Thanksgiving)
• Medical, Dental, Vision including a Health Savings Account or FSA
• Health, Dependent and Transportation Flexible Spending Accounts
• Basic and Optional Life Insurance for Employee, Spouse and/or Dependents
• 401K
• Perks @ Clarvida (student loan refinancing, pet insurance, Verizon wireless discount, movie, hotel, concert and sporting event discounts)

*benefits may vary based on Position/State/County

Application Deadline:

Applications will be reviewed on a rolling basis until the position is filled.

To Learn More About Us:

Clarvida@http://www.clarvida.com/mission-vision-and-values/

Clarvida is an equal opportunity employer with a commitment to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other protected characteristic.