Office Assistant

TJ's Safety Training and Staffing, LLC; Virginia (MN); On-site; USD 34,000 - 52,000; Full time

Job summary

TJ's Safety Training and Staffing, LLC is seeking an Office Assistant to support daily office operations in a reliable, detail-oriented role. The position is temp-to-hire and involves data entry, invoicing, document creation, and general administrative tasks.

The ideal candidate will be organized, proactive, and willing to learn multiple areas of the business to provide support as needed. Strong MS Office skills and reliable transportation are preferred.

Qualifications

• Proficient with Excel, Word, Outlook, and Teams.
• Strong organizational skills and attention to detail.
• Able to multitask and work independently.
• Good communication and time-management abilities.
• Reliable transportation for local errands.

Responsibilities

• Perform data entry and maintain accurate records using Excel.
• Verify, process, and organize invoices and supporting documents.
• Create and manage documents with Word.
• Coordinate communications using Outlook and Teams.
• Order and maintain office, kitchen, and restroom supplies.
• Receive and organize deliveries and inventory.
• Take photos of inventory and equipment as needed.
• Cross-train in accounting and shipping functions for coverage.
• Assist with special projects and other administrative duties.

Skills

Time management

Multitasking

Attention to detail

Communication

Independence

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Job description

Job Description

TJ's Safety Training and Staffing, LLC is seeking a reliable and detail-oriented Office Assistant to support

daily office operations. This is a temp-to-hire position. This role includes administrative support, data entry, invoice processing, office supply management, and general office assistance. The ideal candidate is organized, proactive, and willing to learn multiple areas of the business to provide support when needed.

Responsibilities:

• Perform data entry and maintain accurate records using Microsoft Excel.
• Verify, process, and organize invoices and supporting documentation.
• Create, edit, and manage documents using Microsoft Word.
• Communicate and collaborate with team members using Microsoft Outlook and
• Teams.
• Order and maintain office, kitchen, and restroom supplies.
• Receive and organize deliveries and inventory
• Take photos of inventory, equipment, or other items as needed.
• Run occasional business-related errands, including supply pickups and
• deliveries.
• Maintain organized digital and physical filing systems.
• Cross-train in accounting and shipping functions to provide coverage and support
• during employee absences.
• Assist with special projects and perform other administrative duties as assigned.

Qualifications:

• Proficiency in Microsoft Excel, Word, Outlook, and Teams.
• Strong organizational skills and attention to detail.
• Ability to multitask and work independently.
• Excellent communication and time-management skills.
• Reliable transportation for occasional local errands.
• Previous office, administrative, accounting, or clerical experience preferred.