Office Assistant

Randstad USA; Southampton Township (PA); On-site; USD 57,308,000 - 63,039,000; Full time

Job summary

Randstad USA is seeking an Office Assistant for our Southampton, PA facility. You will handle administrative tasks, answer inquiries, and assist with bookkeeping data entry while coordinating paperwork between front office and production.

This role requires a high school diploma, 2 years of experience, and the ability to manage multiple tasks in a fast-paced environment; typical hours are 8 AM to 4 PM, with a first shift.

Qualifications

• 2 years of experience in an administrative role.
• Entry Level position for an organized candidate with attention to detail.

Responsibilities

• Administrative Support: Answer and route calls, greet visitors, process mail, maintain office supplies.
• Production & Order Coordination: Type, organize, and file work orders, travelers, packing slips, and BOLs.
• Data Entry & Purchasing: Enter customer orders and inventory transactions; assist with PO generation for raw materials.
• Accounts Payable/Receivable Support: Match invoices with POs and packing lists; basic invoicing data entry.
• Cross-Department Communication: Bridge communication between sales, accounting, warehouse, and floor supervisors.
• File Management: Maintain digital and physical archives for job orders, quality records, and customer records.

Skills

Microsoft Office

Office Support

Office Management

MS-Office

Calendar Management

Organization

Prioritizing

Multitasking

Answering Phones

Telephone Etiquette

Education

High School Diploma

Tools

ERP System

Job description

We are seeking a reliable, detail-oriented Office Assistant to support daily operations at our manufacturing facility in Southampton, PA. In this role, you will manage administrative tasks, answer customer and vendor inquiries, handle basic bookkeeping data entry, and coordinate paperwork between the front office and the production floor.

salary: $20 - $22 per hour

shift: First

work hours: 8 AM - 4 PM

education: High School

Responsibilities

• Administrative Support: Answer and route incoming phone calls, greet visitors, process incoming and outgoing mail, and maintain office inventory and supplies.
• Production & Order Coordination: Assist with typing, organizing, and filing work orders, job travelers, packing slips, and bill of ladings (BOLs).
• Data Entry & Purchasing: Enter customer orders and inventory transactions into the ERP/inventory system; assist with generating purchase orders (POs) for raw materials and supplies.
• Accounts Payable/Receivable Support: Match vendor invoices against purchase orders and packing lists; perform basic data entry for invoicing and billing.
• Cross-Department Communication: Serve as a communication bridge between sales, accounting, warehouse, and floor supervisors to ensure smooth order flow.
• File Management: Maintain digital and physical document archives for job orders, quality records, and customer records.

Skills

• Microsoft Office
• Office Support
• Office Management
• MS-OFFICE
• Maintaining Calendars
• Organization
• Prioritizing
• Working Independently
• Answering Phones
• Multi-tasking

Qualifications

• Years of experience: 2 years
• Experience level: Entry Level

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Any consideration of a background check would be an individualized assessment based on the applicant or employee's specific record and the duties and requirements of the specific job.

Experience

• Entry Level
• 2 years

Education

• High School (required)