Office Administrator

Randstad USA; New York (NY); On-site; USD 39,000 - 48,000; Full time

Benefits offered by this job

Medical

Prescription

Dental

Vision

AD&D

Life insurance offerings

Short-term disability

401K plan

Job summary

Randstad USA is seeking an experienced Office Administrator in Richmond Hill, NY to manage back-office functions such as PO management, vendor relations, and billing support. This role also covers delivery logistics and coordination across vendor categories, with strong emphasis on accuracy and timely processing.

Ideal candidates have full-cycle PO management experience, familiarity with enterprise software like QuickBooks Enterprise, and the ability to work closely with sales and back-office

Qualifications

• Full back-office experience including purchase order management and vendor relations.
• Experience with full-cycle purchase orders, RFQs, and order execution.
• Proficiency with QuickBooks Enterprise and related office software.

Responsibilities

• Manage the entire purchase order lifecycle (5–6 POs per day).
• Oversee RFQs and ensure sales follow-ups, quote delivery, and order execution.
• Coordinate ordering across multiple vendor categories and schedules; communicate with suppliers.
• Process vendor payments and invoices; maintain accounts receivable and monthly statements.
• Use QuickBooks Enterprise to track orders and maintain business records; support team.

Skills

Office Support

Front Desk

Education

High School

Tools

QuickBooks Enterprise

Proprietary office software

Job description

We are seeking an experienced and detail-oriented Office Administrator to join a premier wholesale and government supply organization in Richmond Hill, NY. Operating closely with public sector entities, this role oversees core back-office functions including purchase order management, vendor relations, billing assistance, and delivery logistics.

The ideal candidate possessesfamiliarity with full-cycle purchase order management, contract work processes, and enterprise software tools. The talent chosen will ensure operational efficiency and support accurate administrative workflow across a dynamic, tight-knit team.

salary: $28 - $35 per hour

shift: First

work hours: 7 AM - 5 PM

education: High School

Responsibilities

• Manage the entire purchase order lifecycle (handling 5–6 POs per day)Oversee Requests for Quotes (RFQs), ensuring sales team follow-ups, quote delivery, and order execution
• Coordinate ordering across multiple vendor categories, manage delivery schedules, and maintain ongoing communication with suppliers
• Process vendor payments and invoices accurately. Maintain accounts receivable records, issue monthly customer statements, and coordinate billing follow-ups
• Utilize proprietary office software and QuickBooks Enterprise to track orders, store documentation, and maintain business records
• Serve as a pivotal connection between the sales team and back-office staff. Assist with general office administrative tasks and cover key responsibilities during team absences

Skills

• Office Support
• Front Desk

Qualifications

• Years of experience: 4 years
• Experience level: Experienced

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including:

• medical
• prescription
• dental
• vision
• AD&D
• life insurance offerings
• short-term disability
• a 401K plan

This posting is open for thirty (30) days.

Experience

• Experienced
• 4 years

Education

• High School (required)