Administrative Assistant II (bilingual Spanish preferred)

Santa Clara County Office of Education; San Jose (CA); On-site; USD 52,000 - 62,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

CalPERS retirement system

Paid vacation

Paid sick leave

16 paid holidays (including 2 floating

Tuition Reimbursement

Job summary

The Santa Clara County Office of Education seeks an Administrative Assistant II to support an assigned administrator. This 12-month, 260-day, full-time, in-person position requires strong clerical skills and the ability to manage communications and records.

Under supervision, you will relieve the administrator of routine tasks, coordinate information flow, and prepare reports. The role emphasizes accuracy, confidentiality, and efficient office operations in an educational setting.

Qualifications

• High school diploma with college coursework in English.
• Two years of administrative/secretarial support experience.

Responsibilities

• Relieve administrator of administrative and clerical detail.
• Coordinate flow of communications and information for the administrator.
• Prepare and maintain records and reports related to assigned activities.

Education

High school diploma with college coursework in English

Two years of administrative/secretarial experience

Job description

NOTE: THE APPLICATION ACCEPTANCE PERIOD IS OCTOBER 19-22, 2026.

The Santa Clara County Office of Education is accepting applications for Administrative Assistant II.

Under the supervision of an assigned administrator, performs a variety of clerical and secretarial duties to relieve the administrator of administrative and clerical detail; coordinates flow of communications and information for the administrator; prepares and maintains a variety of manual and automated records and reports related to assigned activities.

This position is full-time, in-person and has a work year of 12 months, 260 days, 8 hours/day.

Any combination equivalent to

• Education: Graduation from high school, supplemented by college level coursework in English, or related field, AND
• Experience: Two years of administrative/secretarial support experience preferably in an educational environment.

EXAMINATION PROCEDURES

• Assessments and interviews may take place virtually or in-person.
• Following the final filing date, the qualifications of all candidates will be evaluated.
• The most qualified candidates will be invited to participate in a written exam, tentatively scheduled for October 30, 2026.
• Those who pass the written exam will be invited to participate in an oral examination with subject matter experts, tentatively scheduled for November 9, 2026.
• Based on the final scores of qualified candidates, Classified Personnel Services will establish a ranked candidate list.
• Selected candidates from the list will be invited to a second interview with the hiring authorities, the week of November 16, 2026.
• Candidates will be invited over email to participate in examination and selection steps, using the email supplied within their Governmentjobs.com applications, or as updated by candidates in their Governmentjobs.com master profiles. Therefore, it is recommended that candidates check their email at least daily.

HEALTH, WELFARE, AND OTHER BENEFITS:

The Santa Clara County Office of Education takes pride in offering a benefits program that provides flexibility for the diverse and changing needs of our employees. We provide eligible employees with valuable benefits options including:

• Medical, dental, and vision insurance
• Fertility healthcare and family forming benefits
• Flexible Spending Account (FSA)
• Employee Health and Wellness Program, including Employee Assistance Program and Mental Health and Well-Being resources
• Life insurance and long-term disability coverage
• California Public Employees Retirement System (CalPERS)
• 403b or 457 Retirement Accounts
• Paid Vacation
• Paid Sick Leave
• 16 Paid Holidays (including 2 floating holidays)
• Tuition Reimbursement

Benefit and Retirement information may vary depending on the bargaining unit. Full-time employees (30 hrs.+/ weekly) are offered free dental and vision coverage for themselves and eligible dependents. Most medical plans are offered at no cost to employees and their eligible dependents. For more information, please visit our benefits page: Employee Benefits

SB 848 COMPLIANCE – EFFECTIVE JANUARY 1, 2026

Effective January 1, 2026, and in accordance with California Education Code Section 44051(a)(1), and SB 848 any applicant for a non-teaching position must disclose a complete list of every school district, county office of education, charter school, state special school and diagnostic center operated by the department of education, and private school that the applicant has previously been an employee of, including full-time, part-time, or substitute roles. Failure to provide this information may be considered an act of dishonesty and could affect hiring decisions.

ACCOMMODATION REQUESTS:

Candidates who require reasonable accommodations for any test part must contact Classified Personnel Services (CPS) at least three (3) days in advance of the test date at 408-453-6845. Hearing-impaired individuals should contact the California Relay Service at 1-800-735-2929, then 408-453-6845. A failure to contact CPS within the specified timeline may result in an inability to accommodate.

EQUAL OPPORTUNITY EMPLOYER:

The Santa Clara County Office of Education prohibits discrimination, harassment, intimidation and bullying based on actual or perceived race or ethnicity, gender/sex (including gender identity, gender expression, pregnancy, childbirth, breastfeeding, and pregnancy-related medical conditions) sexual orientation, religion, color, national origin, ancestry, immigration status, physical or mental status, marital status, registered domestic partner status, age (40 and above), genetic information, political belief or affiliation (not union related), a person's association with a person or group with one or more of these actual or perceived characteristics, or any other basis protected by federal, state or local law, ordinance, or regulation in any program or activity it conducts or to which it provides significant assistance.

For direct concerns related to Equal Opportunity Employment, please contact:

Dr. Kanika D. White
Associate Superintendent
Human Resources
Santa Clara County Office of Education
1290 Ridder Park Drive
San Jose, Ca 95131