Office Assistant

Blackstone Talent Group; San Francisco (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Blackstone Talent Group in San Francisco is seeking an Office Assistant to join our Client's team and serve as the welcoming face of the office. You will manage front desk duties, coordinate office operations and events, handle mail and deliveries, and work with the People Team to create a positive, organized workplace.

If you enjoy hospitality, multitasking, and keeping the office running smoothly, this role offers a hands-on environment in a growing technology services firm.

Qualifications

• Friendly and professional demeanor.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and shift priorities with grace.
• Proactive mindset and ability to anticipate what needs to be done.

Responsibilities

• Greet visitors warmly and ensure a welcoming, professional front desk experience.
• Support day-to-day office operations and ensure a productive workplace.
• Plan and coordinate company events with People Team, in-person and virtual.
• Coordinate facilities, maintenance, and supplies with Facilities Manager.
• Oversee office snack/beverage program and daily lunch orders.
• Handle mail and packages and communicate delivery updates via Envoy.

Skills

Friendly demeanor

Strong organizational skills

Task prioritization

Proactive mindset

Tools

Envoy app

Job description

Job Description

Blackstone Talent Group, an award-winning technology consulting and talent agency, is seeking an Office Assistant to join our Client's team.

Job Description

Blackstone Talent Group, an award-winning technology consulting and talent agency, is seeking an Office Assistant to join our Client's team.

Overview

The Front Desk Office Assistant is the welcoming face of our office, the first person visitors and employees see, and a key ambassador of our culture. This role combines professionalism with genuine hospitality to create an inviting, organized, and positive environment for everyone who walks through our doors. The Front Desk Office Assistant ensures smooth daily operations, provides outstanding service, and helps make the office a place people want to be.

Key Responsibilities

Front Desk and Visitor Experience

• Warm Welcome: Promptly greets visitors with a genuine smile and positive energy.
• Attentive Service: Offers beverages, anticipates needs, and ensures guests feel comfortable and valued throughout their visit.
• Seamless Experience: Proactively resolves any issues to maintain a smooth and positive experience.
• Professional Presence: Remains attentive, composed, and focused on delivering exceptional service while staying engaged and minimizing distractions during work hours.

Office Operations and Support

• The Office Assistant helps the office run smoothly by managing the details that make the workplace productive and welcoming.

Event Planning and Culture Support

• Partner with the People Team to plan and organize company events such as happy hours, office celebrations, and team-building activities, both in person and virtual.

Office Maintenance and Supplies

• Coordinate with the Facilities Manager to maintain office equipment by scheduling preventive maintenance, troubleshooting issues, and ensuring everything functions properly.
• Track and restock essential office supplies to keep the workspace efficient and organized.

Food and Beverage Coordination

• Manage the office snack and beverage program by monitoring inventory, placing and tracking orders, and keeping the kitchen area stocked and inviting.
• Oversee daily lunch orders, ensuring accuracy and timeliness, and resolve any food-related issues promptly.

Mail and Deliveries

• Handle all incoming and outgoing mail and packages, including deliveries from Amazon, FedEx, DHL, and other courier services.
• Use the Envoy application to track, organize, and communicate delivery updates to team members.

What You Bring

• A friendly and professional demeanor with a passion for helping others.
• Strong organizational skills and attention to detail.
• The ability to manage multiple tasks and shift priorities with grace.
• A proactive mindset and the ability to notice what needs to be done before anyone asks.

Blackstone Talent Group is a wholly owned subsidiary of Blackstone Technology Group, a global IT services and software firm that implements technological solutions across commercial industry verticals and the US Federal Government. Blackstone's global talent augmentation practice was founded in 1998. Blackstone Talent Group has offices in San Francisco, Denver, Houston, Colorado Springs, and Washington, DC. We specialize in providing clients the best talent across a variety of industries and sectors.