Office Assistant

Blackstone Technology Group; San Francisco (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

Blackstone Talent Group is seeking an Office Assistant to join our Client's team in San Francisco. The Front Desk Office Assistant is the welcoming face of our office, combining professionalism with hospitality to create an inviting environment.

The role covers front desk/visitor experience and office operations, including event planning, maintenance, snack/beverage coordination, mail handling, and coordinating with facilities.

Qualifications

• Friendly and professional demeanor with a passion for helping others.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and shift priorities with grace.
• Proactive mindset and the ability to notice what needs to be done before anyone asks.

Responsibilities

• Warm Welcome: Promptly greets visitors with a genuine smile and positive energy.
• Attentive Service: Offers beverages, anticipates needs, and ensures guests feel comfortable and valued throughout their visit.
• Seamless Experience: Proactively resolves any issues to maintain a smooth and positive experience.
• Professional Presence: Remains attentive, composed, and focused on delivering exceptional service while staying engaged and minimizing distractions during work hours.
• Event Planning and Culture Support: Partner with the People Team to plan and organize company events such as happy hours, office celebrations, and team-building activities, both in person and virtual.
• Office Maintenance and Supplies: Coordinate with the Facilities Manager to maintain office equipment by scheduling preventive maintenance, troubleshooting issues, and ensuring everything functions properly. Track and restock essential office supplies to keep the workspace efficient and organized.
• Food and Beverage Coordination: Manage the office snack and beverage program by monitoring inventory, placing and tracking orders, and keeping the kitchen area stocked and inviting. Oversee daily lunch orders, ensuring accuracy and timeliness, and resolve any food-related issues promptly.
• Mail and Deliveries: Handle all incoming and outgoing mail and packages, including deliveries from Amazon, FedEx, DHL, and other courier services. Use the Envoy application to track, organize, and communicate delivery updates to team members.

Skills

Hospitality-minded

Organizational skills

Multitasking

Proactive mindset

Customer service

Job description

Blackstone Talent Group, an award-winning technology consulting and talent agency, is seeking an Office Assistant to join our Client's team.

Overview

The Front Desk Office Assistant is the welcoming face of our office, the first person visitors and employees see, and a key ambassador of our culture. This role combines professionalism with genuine hospitality to create an inviting, organized, and positive environment for everyone who walks through our doors.

Key Responsibilities

Front Desk and Visitor Experience

• Warm Welcome: Promptly greets visitors with a genuine smile and positive energy.
• Attentive Service: Offers beverages, anticipates needs, and ensures guests feel comfortable and valued throughout their visit.
• Seamless Experience: Proactively resolves any issues to maintain a smooth and positive experience.
• Professional Presence: Remains attentive, composed, and focused on delivering exceptional service while staying engaged and minimizing distractions during work hours.

Office Operations and Support

• Event Planning and Culture Support: Partner with the People Team to plan and organize company events such as happy hours, office celebrations, and team-building activities, both in person and virtual.
• Office Maintenance and Supplies: Coordinate with the Facilities Manager to maintain office equipment by scheduling preventive maintenance, troubleshooting issues, and ensuring everything functions properly. Track and restock essential office supplies to keep the workspace efficient and organized.
• Food and Beverage Coordination: Manage the office snack and beverage program by monitoring inventory, placing and tracking orders, and keeping the kitchen area stocked and inviting. Oversee daily lunch orders, ensuring accuracy and timeliness, and resolve any food-related issues promptly.
• Mail and Deliveries: Handle all incoming and outgoing mail and packages, including deliveries from Amazon, FedEx, DHL, and other courier services. Use the Envoy application to track, organize, and communicate delivery updates to team members.

What You Bring

• A friendly and professional demeanor with a passion for helping others.
• Strong organizational skills and attention to detail.
• The ability to manage multiple tasks and shift priorities with grace.
• A proactive mindset and the ability to notice what needs to be done before anyone asks.

Blackstone Talent Group is a wholly owned subsidiary of Blackstone Technology Group, a global IT services and software firm that implements technological solutions across commercial industry verticals and the US Federal Government. Blackstone's global talent augmentation practice was founded in 1998. Blackstone Talent Group has offices in San Francisco, Denver, Houston, Colorado Springs, and Washington, DC. We specialize in providing clients the best talent across a variety of industries and sectors.

EOE of Minorities/Females/Veterans/Disabilities