Office Assistant

Talentify; Portland (OR); On-site; USD 25,000 - 32,000; Full time

Benefits offered by this job

Semi-Annual Bonus

Health Insurance (Medical)

Dental Insurance

Vision Insurance

401(k) plan

Paid Vacation

Paid Sick Time

Early Morning Hours

Growth Opportunities

Job summary

East Portland CTC in Portland, Oregon, seeks an Office Assistant to support administrative tasks in an outpatient opioid treatment program. This role involves answering phones, billing, check-ins, and front-desk coverage during peak periods.

The ideal candidate has a high school diploma, healthcare admin experience, and comfort in a recovery environment. Strong organization and confidentiality are essential for HIPAA compliance.

Qualifications

• High school diploma or equivalent required.
• Previous administrative experience in healthcare settings preferred.
• Comfortable working in an opioid treatment program (OTP) / recovery environment.
• Skilled in answering phones, greeting patients, and front-desk support.
• Experience with billing processes, patient check-in, and appointment scheduling.
• Proficient with computer systems, word processing, and basic data entry.
• Familiarity with office equipment and clerical duties (scanning, faxing, filing).
• Strong organizational skills, attention to detail, and multitasking ability.
• Professional and courteous communication in person, by phone, and in writing.
• Ability to maintain confidentiality and comply with HIPAA and 42 CFR Part 2.

Responsibilities

• Perform general administrative tasks per clinic procedures.
• May involve answering phones, billing, typing, or filing.
• Operate front desk during peak hours or staff shortages.
• Sort, organize, and maintain office records.
• Assist with new patient enrollments as needed.
• Assist with insurance/billing reports as needed.
• May help with patient drug testing procedures.
• Perform other duties as assigned.

Skills

Front-desk support

Phone handling

Billing processes

Data entry

Organization

Customer service

HIPAA compliance

Education

High school diploma or equivalent

Healthcare administrative experience

Tools

Word processing

Billing software

Job description

Overview

Outpatient Opioid Treatment Program (OTP)

Seeking: Office Assistant

Full Time Hours:

• Monday - Friday, 5:00 AM - 1:30 PM

Our Benefits:

• Semi-Annual Bonus Program
• Medical, Dental, and Vision insurance
• Competitive 401(k) plan
• Paid vacation and sick time
• Early morning hours offering a great work/life balance
• Opportunity for growth that is second to none in the industry

Our Team:

East Portland CTC, located in Portland, Oregon, is part of Acadia Healthcare's Comprehensive Treatment Centers, the leading provider of medication-assisted treatment in the nation. Our mission is to provide full-circle care that includes a blend of therapies and the use of safe and effective medications. Our team is the front line of our fight against the opiate epidemic.

Your Job as an Office Assistant:

The Administrative Support role will perform various administrative functions assigned in accordance with the office procedures of the clinic. Responsibilities may include answering telephones, bookkeeping, typing or word processing, office machine operation, and filing.

Your Responsibilities as an Office Assistant:

• Perform general administrative tasks assigned in accordance with the office procedures of the clinic.
• May include a combination of answering telephones, billing, typing or word processing, office machine operation, and filing.
• Operate the front desk duties during peak hours or when primary staff in unavailable.
• Sort, organize and maintain office records.
• Assist with new patient enrollments as necessary.
• Assist with various insurance/billing reports as necessary.
• May assist with patient drug testing procedures; and,
• Perform other duties as assigned.

Qualifications

Your Education, Skills, and Qualifications:

• High school diploma or equivalent required
• Previous administrative experience in a healthcare setting
• Comfortable working in an opioid treatment program (OTP) / recovery environment
• Skilled in answering phones, greeting patients, and providing front-desk support
• Experience with billing processes, patient check-in, and appointment scheduling
• Proficient with computer systems, word processing, and basic data entry
• Familiarity with office equipment and general clerical duties (scanning, faxing, filing)
• Strong organizational skills, attention to detail, and ability to multitask
• Professional and courteous communication skills (in person, by phone, and in writing)
• Ability to maintain confidentiality and comply with HIPAA and 42 CFR Part 2 regulations
• Dependable, team-oriented mindset with a focus on supporting clinical staff and patients

We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual’s characteristics protected by applicable state, federal, and local laws.

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