Office Assistant

ABRASIVE WATER JET OF INDIANA LLC; Noblesville (IN); On-site; USD 32,000 - 44,000; Full time

Job summary

ABRASIVE WATER JET OF INDIANA LLC is seeking an Office Assistant to join our team. The role requires proficiency with Microsoft Word, Excel, Outlook, and QuickBooks.

You will be the first point of contact for customers in person, over the phone, or via email, coordinating all administrative duties to keep the office operating smoothly. Responsibilities include production scheduling, creating work orders, sending invoices, issuing purchase orders, accounts receivable, material ordering, and

Qualifications

• Must have proficient Microsoft Office, especially Word, Outlook, Excel.
• Knowledge of QuickBooks is required.
• Must be able to read a ruler and perform measurements.
• Strong time management and prioritization skills are essential.

Responsibilities

• Provide office administration and customer service coordination.
• Greet customers in person, by phone, and via email.
• Manage calendar and appointments; enter work orders.
• Process material orders, invoices, and vendor payments.
• Maintain office supplies and equipment; assist ISO quality processes.
• Collaborate with HR to update office procedures and budgets.

Skills

Microsoft Office

QuickBooks

Read ruler

Time management

Education

High school diploma/GED

Tools

AutoCAD

Job description

Abrasive Waterjet of Indiana is seeking an Office Assistant to join our team. Must have Microsoft Windows, Word, Outlook, Excel, and QuickBooks essential program knowledge. In this role, you will be the first and main point of contact for all our customers via in person, over the phone or e-mail. This person will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include, but is not limited to, production scheduling, creating work orders, creating and sending invoices, issuing purchase orders, accounts receivables, material ordering, negotiating with vendors, maintaining office equipment and keeping the office areas clean and tidy. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures. Must be able to read a ruler. AutoCad knowledge a plus but not required.

Responsibilities

• Office administration
• Customer Service: Greet all customers in a friendly and professional manner
• Check for mail in the mailbox daily
• Maintain calendar of appointments and meetings
• Work order entry and managing work order file folders
• Material ordering
• Product shipment- UPS, FedEx, LTL, Courier
• Receive incoming packages and shipments
• ISO quality system audit assistant
• Accounts receivables
• Collaborate with human resources to create, update, and maintain office procedures
• Maintain office equipment in good working order with the assistance of the IT company if necessary
• Processing credit card, cash or check payments
• Negotiate contracts and pricing with vendors and service providers
• Accurately maintain general office budget
• Create and maintain office and shop supply list. Collaborate with management for re-ordering.
• Keep all office areas and break room clean and tidy
• End of year office clean up- packing up customer files and preparing new files
• *The company reserves the right to add or change duties at any time*

Qualifications

• High school diploma/GED required, some college preferred
• Previous experience as an Office assistant or similar position required
• Understanding of office equipment, systems, and procedures
• Skilled in Microsoft Office, Excel, and Outlook
• Must have QuickBooks knowledge
• Must be able to read a ruler
• Excellent time management skills and ability to prioritize multiple tasks
• Strong problem-solving skills and attention to detail
• Excellent verbal and written communication skills

How many years of administrative experience do you have? *

Are you comfortable with computers, email, using the internet, and learning new computer programs? *

This position requires use of multiple office machines including fax and copy machines. Do you have experience with these machines? *

Are you proficient with Microsoft Excel and Outlook? *

Are you at least 18 years old? *

Do you hold a valid driver's license and clean driving record? *

Do you have QuickBooks knowledge? *

Are you Quickbooks certified? *

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