Administrative Assistant - NO CURRENT OPENINGS

Slider Engineering Inc.; Town of Florida (NY); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive salary

401(k) with matching

Health insurance

Dental insurance

Flexible spending account

Life insurance

Voluntary Life and Vision insurance

STD and voluntary LTD

Vacation and sick pay

Job summary

A structural engineering firm located in the Town of Florida, NY, is seeking an Administrative Assistant to provide clerical and administrative support. Responsibilities include greeting visitors, maintaining office organization, drafting documents, and handling correspondence. The ideal candidate must have a high school diploma, experience in a related role, and proficiency in MS Office. This role offers a competitive salary and benefits including health insurance and 401(k) options.

Qualifications

• Proven experience as an administrative assistant or in a related role.
• Excellent written and verbal communication skills.
• Willingness to be trained and eagerness to learn new skills.

Responsibilities

• Greet visitors and answer phones professionally.
• Maintain a clean and organized office environment.
• Draft, proofread, and edit reports and documents.
• Accurately input and maintain records and filing systems.
• Provide administrative support for special projects.
• Provide project support and collaborate on deadlines.

Skills

Organizational skills

Communication skills

Attention to detail

Multitasking

Team Collaboration

Education

High school diploma or equivalent

Additional education or certification

Tools

MS Office (Word, Excel, Outlook)

Cloud-based filing systems (Egnyte, Dropbox)

Job description

Works in a variety of clerical and administrative tasks to support engineers, the executive assistant, and the COO. This position requires excellent organizational and communication skills, attention to detail, and the ability to multitask in a fast-paced environment. The Administrative Assistant will contribute to the overall effectiveness of the team by providing support to various departments.

Essential Duties and Responsibilities

• Office • Greet visitors, answer phones, and respond to inquiries in a professional and friendly manner.
• Office • Maintain a clean and organized office environment.
• Communication • Draft, proofread, and edit reports and other documents.
• Communication • Handle incoming and outgoing correspondence.
• Data Entry and Record Keep • Accurately input, label, and update photos and data into our system.
• Data Entry and Record Keep • Maintain organized records and filing systems.
• Phone Management • Screen, inquire, and filter solicitors, potential vendors, and those seeking time from executives.
• Phone Management • Gather information and specifics for potential clients who contact us by phone.
• Project Support • Provide administrative support for special projects.
• Project Support • Collaborate with team members to ensure project deadlines are met.

Requirements

• High school diploma or equivalent. Additional education or certification is a plus.
• Proven experience as an administrative assistant or in a related role.
• Proficient in MS Office (Word, Excel, Outlook).
• Proficient in cloud-based filing systems like Egnyte and/or Dropbox.
• Excellent written and verbal communication skills and strong attention to details.
• Experience working with a structural engineering firm is a plus.
• Willingness to be trained and eagerness to learn new skills.
• Work schedule is Mondays-Thursdays 7:30-5:30 and Fridays 7:30-11:30 with some overtime opportunities.

About the Company

• Competitive salary
• 401(k) with matching
• Health insurance
• Dental insurance
• Flexible spending account
• Life insurance
• Voluntary Life and Vision insurance
• STD and voluntary LTD
• Vacation and sick pay