Office Assistant

Alternative Acoustics; Midvale (UT); On-site; USD 20,664,000 - 28,930,000; Part time

Job summary

Alternative Acoustics is seeking a detail-oriented Office Assistant for a temporary, part-time role to support daily administrative operations in Midvale, Utah. The ideal candidate will handle client communications, manage invoices, and maintain organized records to ensure smooth office functioning.

You will enter invoices into QuickBooks, collect past-due payments, prepare project documentation, and coordinate insurance-related documents as needed.

Qualifications

• Proven experience in an office environment or administrative role.
• Strong computer literacy with proficiency in spreadsheet management and QuickBooks.
• Excellent communication skills for client interaction via phone and email.
• Ability to handle multiple tasks efficiently in a fast-paced setting.
• Attention to detail and accuracy in data entry and documentation processes.
• Prior invoicing, collections, or insurance coordination is advantageous.

Responsibilities

• Communicate effectively with clients and respond promptly to inquiries via phone and email.
• Enter invoices accurately into accounting systems, such as QuickBooks, and assist with financial record-keeping.
• Collect payments on past-due accounts and follow up as necessary.
• Close out projects by compiling and providing required documentation for completed work.
• Request insurance documentation for General Contractors to ensure compliance with project requirements.
• Maintain organized spreadsheets for tracking invoices, payments, project statuses, and other relevant data.
• Support office operations by performing general administrative tasks as needed.

Skills

Office experience

Communication

Multi-tasking

Attention to detail

Spreadsheet management

Tools

QuickBooks

Job description

We are seeking a detail-oriented and organized Office Assistant to support daily administrative operations on a temporary basis. The ideal candidate will handle client and phone communications, manage spreadsheets, and perform essential clerical tasks to ensure smooth office functioning. This role requires strong computer literacy, office experience, and the ability to adapt to various administrative responsibilities related to invoicing, project documentation, and insurance coordination.

Responsibilities

• Communicate effectively with clients and respond promptly to inquiries via phone and email.
• Enter invoices accurately into accounting systems, such as QuickBooks, and assist with financial record-keeping.
• Collect payments on past-due accounts and follow up as necessary.
• Close out projects by compiling and providing required documentation for completed work.
• Request insurance documentation for General Contractors to ensure compliance with project requirements.
• Maintain organized spreadsheets for tracking invoices, payments, project statuses, and other relevant data.
• Support office operations by performing general administrative tasks as needed.

Qualifications

• Proven experience in an office environment or administrative role.
• Strong computer literacy with proficiency in spreadsheet management and familiarity with QuickBooks is preferred.
• Excellent communication skills for client interaction via phone and email.
• Ability to handle multiple tasks efficiently in a fast-paced setting.
• Attention to detail and accuracy in data entry and documentation processes.
• Prior experience with invoicing, collections, or insurance coordination is advantageous.