Office Assistant

ClearView Healthcare Management; Louisville (KY); On-site; USD 28,000 - 36,000; Full time

Job summary

ClearView Healthcare Management, based in Louisville, KY, seeks an Office Assistant to support daily operations at our home office. This on-site role runs 40 hours per week, 8:00 am–4:30 pm, Monday through Friday, and requires strong organizational skills and proficiency with Microsoft Office.

You will perform administrative tasks, coordinate communications with centers, staff, and vendors, manage supplies, assist with meetings and travel arrangements, and help maintain accurate records and

Qualifications

• Must demonstrate advanced skills in Microsoft Office, particularly Excel, Word, and Outlook.
• Meticulous with details and highly organized.
• Excellent verbal and written communication.
• Able to work independently as well as with other corporate team members.

Responsibilities

• Typing email communications and making phone calls to center staff, regionals, and vendors.
• Administrative daily/weekly task checklists (printers, envelopes, shipments, office supplies).
• Gathering permits/licenses and insurance for centers; assist renewals.
• Assist in health insurance credentialing documentation collection.
• Audit and order center staff uniforms.
• Print name badges and other badge cards.
• Mail birthday and celebration cards.
• Assist IT audits, distribution list audits, and user account setups/terminations.
• Schedule team meetings, catering, and travel arrangements.
• Coordinate gifting orders for holidays, meetings, events.

Skills

Excel

Word

Outlook

Attention to detail

Communications

Organizational skills

Independent worker

Team collaboration

Tools

Microsoft Office

Job description

ClearView Healthcare Management is seeking an Office Assistant!

This job is on-site at our home office, 40 hours a week. 8:00 am to 4:30 pm, M-F.

Responsibilities

• Typing email communications & making phone calls to center staff, regionals, and vendors.
• Administrative daily and weekly checklist of tasks such as filling paper in printers, stamping envelopes, packing shipments & envelopes, stocktaking of office supplies & kitchenette supplies.
• Gathering company-specific permits/licenses and insurance from/for centers. Assisting in renewals.
• Assisting in documentation collection for health insurance recredentialing.
• Auditing & ordering center staff uniforms.
• Printing name & other badge cards.
• Mailing out birthday & celebration cards.
• Assisting in center user IT audits, email distribution list audits, & user IT account set-ups & terminations.
• Assisting in the planning/scheduling of team meetings, catered meals, and travel arrangements.
• Coordinating regional & center gifting orders for holidays, meetings, award ceremonies, special events etc.
• Working on assigned projects given by the Office Manager; Ability to document progress on such assignments.

Qualifications

• Must demonstrate advanced skills in Microsoft Office, particularly Excel, Word, & Outlook.
• Must be meticulous with details.
• Perfectionist
• Excellent verbal and written communication skills.
• Highly organized
• Able to work independently on assignments, as well as accept directions & work with other corporate team members on projects.

EQUAL OPPORTUNITY EMPLOYER

The Facility is an equal opportunity employer.

The Facility does not discriminate based on race, color, religion, sex, handicap, disability, age, marital status, sexual orientation, national origin, veteran status, or any other characteristic(s) protected by federal, state, and local laws.

The Facility will also make reasonable accommodations for qualified individuals with disabilities should a request for an accommodation be made.

A key part of this policy is to provide equal employment opportunity regarding all terms and conditions of employment and in all aspects of a person's relationship with the Facility, including recruitment, hiring, promotions, upgrading positions, conditions of employment, compensation, training, benefits, transfers, discipline, and termination of employment.