Administrative Assistant

BayMark Health Services; Woburn (MA); On-site; USD 91,693,056 - 106,879,718; Full time

Benefits offered by this job

401K match

Medical, Dental, Vision Insurance

Paid Time Off

Bereavement Leave

Flexible Sick Time

Employee Referral Program

BayMark Perks Program

Jury Duty & Witness Duty Leave

BayMark University Learning

Job summary

Health Care Resource Centers, a BayMark Health Services affiliate, seeks an Administrative Assistant to handle a variety of clerical duties and support executive management. You will prepare reports, charts, presentations, and spreadsheets, while safeguarding patient information.

The role includes scheduling, coordinating Zoom meetings, and assisting with project-based tasks in a fast-paced environment. Strong organization and self-motivation are essential.

Qualifications

• High school diploma or equivalent; office experience preferred.
• Excellent customer service and professional telephone etiquette.
• Proficient with MS Office including Excel, Word, PowerPoint and Outlook.

Responsibilities

• Prepare reports, spreadsheets, and charts; support management.
• Coordinate meetings and schedule coordination; assist with projects.
• Maintain filing systems and organizational charts while handling confidential information.
• Support a fast-paced team and adhere to company policies.

Skills

Customer service

Public presentation

Self-directed

Organizational skills

Education

High school diploma or equivalent

Tools

Microsoft Word

Outlook

Zoom

PowerPoint

Visio

Advanced Excel (macros)

Job description

Description

Position at Health Care Resource Centers

Full Time - Administrative Assistant

Health Care Resource Centers is seeking an Administrative Assistant to perform various administrative tasks and provide support to executive management. This role involves assisting with the preparation of reports, charts, documents, PowerPoint presentations, organizational charts, and spreadsheets, while maintaining confidentiality of both executive and patient information. Additional responsibilities include managing schedules and coordinating Zoom meetings. Travel may be required as needed.

The ideal candidate will be highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced business environment.

Essential Duties & Responsibilities

• Perform general clerical duties to include, but not limited to:
• Prepare reports, spreadsheets, and create charts/graphs
• Meet tight deadlines from multiple management staff.
• Maintain hard copy and electronic filing system
• Maintain organization charts for company
• Setup and coordinate meetings and conferences
• Support staff in project-based work
• Support organizational and department philosophies, goals, and objectives and through own behavior; lead and motivate others to do so.
• Punctual and regular attendance is to be maintained.
• Adherence to a code of conduct conducive to BayMark Services policy is expected.
• Interact with all staff in a positive and motivational fashion supporting the Company's mission.
• Other duties, as assigned

Qualifications

• Minimum age requirement of 18
• High school diploma or equivalent with at least 3 years prior to experience in an office setting.
• Excellent customer service skills and professional public presentation skills, including telephone etiquette.
• Strong computer PC skills. Microsoft Word, Outlook, Zoom, PowerPoint, Visio and Advanced Excel (macros, applying custom formats and layouts)
• Microsoft Office Certification preferred.
• Ability to maintain contract and operation files in a systematic and orderly fashion
• Satisfactory references from employers and/or professional peers.
• Satisfactory criminal background check.
• Self-directed with the ability to work with little supervision.
• Flexible and cooperative in fulfilling all obligations.
• Ability to understand and follow oral and written directions, establish and maintain effective working relationships with patients, program management, medical staff, and senior management staff.
• Ability to maintain routine records and communicate effectively, both orally and in writing.
• Ability to work with a diverse population and exhibit excellent customer service skills.
• Ability to work and interact with staff at all levels throughout the organization.
• Robust organizational and project management skills with the ability to problem-solve issues as they arise.
• Maintains patient and business confidentiality at all times

Salary Range

Salary ranges from $32.00 to $37.30 an hour.

The salary of the candidate(s) selected for this role will be set based on a variety of factors, including but not limited to, experience, education, specialty, and training.

BayMark Offers Excellent Benefits

• 401K match
• Medical, Dental, Vision Insurance
• Voluntary Worksite Benefits (i.e., Accidental Injury)
• Company paid Short & Long Term Disability
• Company paid Basic Life Insurance
• Paid Time Off
• Bereavement Leave
• Flexible Sick Time
• Employee Referral Program
• BayMark Perks Program
• Jury Duty & Witness Duty Leave
• BayMark University Learning

Here Is What You Can Expect From Us

Health Care Resource Centers, a progressive substance abuse treatment organization, is committed to the highest quality of patient care in a comfortable outpatient clinic setting. Our ultimate goal is to address the physical, emotional, and mental aspects of opioid use disorder to help each of our patients achieve long-term recovery and an improved quality of life.

Health Care Resource Centers is committed to Equal Employment Opportunity (EEO) and to compliance with all Federal, State and local laws that prohibit employment discrimination on the basis of race, color, age, natural origin, ethnicity, religion, gender, pregnancy, marital status, sexual orientation, citizenship, genetic disposition, disability or veteran’s status or any other classification protected by State/Federal laws.