Office Assistant

BWI Companies, Inc.; Los Angeles (CA); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

401(k) retirement plan with a generous company match

Health, dental, and vision insurance options

Flexible Spending Account (FSA)

Health Savings Account (HSA) options

Company-paid life insurance

Paid vacation

Eight paid company holidays

Opportunities for professional growth

Job summary

BWI Companies, Inc. is seeking an Office Assistant to support company operations in Los Angeles, California. The ideal candidate will provide administrative support, manage calls, welcome visitors, and ensure efficient office operations. Candidates should possess strong organizational and communication skills, along with proficiency in Microsoft Office.

This position offers a competitive benefits package including a 401(k), health insurance options, paid vacation, and opportunities for professional growth. If you value teamwork and have a strong customer service mindset, apply today!

Qualifications

• Two to four years of administrative or customer service experience.
• Strong organizational skills with an emphasis on attention to detail.
• Ability to handle multiple priorities accurately.

Responsibilities

• Answer and direct phone calls professionally.
• Welcome visitors and assist them with check-in.
• Maintain office supply inventory and order supplies as needed.
• Respond to customer inquiries in a timely manner.
• Prepare purchase orders and other business documents.

Skills

Organizational skills

Customer service skills

Communication skills

Microsoft Office proficiency

Time management

Education

Associate degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

AS400 or similar ERP systems

Job description

Join Our Team

Are you an organized, detail-oriented professional who enjoys helping others and keeping operations running smoothly? BWI Companies is looking for an Office Assistant to provide administrative support, deliver outstanding customer service, and help ensure our office operates efficiently every day. If you thrive in a fast-paced environment and enjoy being the person everyone can count on, we'd love to hear from you.

What You'll Do

• Answer and direct incoming phone calls in a professional and friendly manner.
• Welcome visitors and assist them with check-in, directing them to the appropriate team members.
• Maintain office supply inventory and coordinate ordering as needed.
• File, organize, and retrieve documents and company records.
• Respond to customer inquiries and provide timely updates regarding orders, quotes, and other account information.
• Enter and maintain accurate customer data, including order information, return requests, and quote documentation.
• Prepare purchase orders, reports, correspondence, and other business documents using Microsoft Office.
• Coordinate travel arrangements for managers and staff.
• Plan and organize quarterly division meetings, including scheduling conference rooms, coordinating catering, and arranging lodging when necessary.
• Provide administrative support to help ensure efficient daily office operations.

What We're Looking For

• Associate degree or equivalent combination of education and experience preferred.
• Two to four years of administrative, office support, or customer service experience.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Experience with AS400 or similar ERP systems is a plus.
• Strong organizational and time management skills with excellent attention to detail.
• Effective verbal and written communication skills.
• Ability to manage multiple priorities while maintaining accuracy.
• Professional, dependable, and able to handle confidential information with discretion.
• Self-motivated with a positive attitude and strong customer service mindset.

Benefits & Perks

At BWI Companies, we recognize that our employees are our greatest asset. That's why we offer a competitive benefits package designed to support your health, financial well‑being, and work‑life balance.

Key benefits include:

• 401(k) retirement plan with a generous company match
• Excellent health, dental, and vision insurance plan options
• Flexible Spending Account (FSA) and Health Savings Account (HSA) options
• Company-paid life insurance
• Paid vacation
• Eight paid company holidays
• Opportunities for professional growth and career advancement

If you're ready to join a company that values teamwork, integrity, and exceptional customer service, we'd love to hear from you. Apply today!