Office Assistant

Rehab Services of Louisiana; Lake Charles (LA); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Supplemental Insurance

Paid Time Off

Job summary

Rehab Services of Louisiana in Lake Charles seeks an administrative assistant to handle front office duties, answer calls, respond to emails, greet visitors and maintain files. You will schedule appointments and coordinate with clinical staff to support patient care and operations.

The role requires excellent communication, strong organizational skills, proficiency with computers and data entry, professional appearance, and a genuine interest in health and welfare of others. Training provided.

Qualifications

• High School diploma or higher.
• Proficiency in computer usage and data entry.
• Excellent written and verbal communication skills.
• Strong interest in the health and welfare of others, particularly individuals with mental disabilities.
• Exceptional organizational skills and time management abilities.
• Professional dress and demeanor.

Responsibilities

• Answer incoming phone calls, respond to emails & direct inquiries to the appropriate personnel
• Greet visitors and provide professional customer service
• Maintain & organize physical & electronic files, documents & records.
• Schedule appointments, meetings & other office activities
• Maintain all CARF & STATE report binders.
• Coordinate log reviews, supervision, and chart reviews with Clinical Manager.
• Perform weekly Quality Assurance checks.
• Conduct regular inspections and drills, ensuring proper documentation and filing.
• Assist Clinical Manager with insurance-related tasks, managingclient referrals and scheduling of assessments.
• Handle insurance verification and authorizations.
• Submit community staff timesheets to payroll.
• Maintain client charts and office supplies.
• Adhere to all safety rules and complete annual training.
• Perform other office duties as assigned.

Skills

Data entry

Communication

Organizational skills

Time management

Professional demeanor

Education

High School diploma or higher

Job description

Responsibilities

• Answer incoming phone calls, respond to emails & direct inquiries to the appropriate personnel
• Greet visitors and provide professional customer service
• Maintain & organize physical & electronic files, documents & records.
• Schedule appointments, meetings & other office activities
• Maintain all CARF & STATE report binders.
• Coordinate log reviews, supervision, and chart reviews with Clinical Manager.
• Perform weekly Quality Assurance checks.
• Conduct regular inspections and drills, ensuring proper documentation and filing.
• Assist Clinical Manager with insurance-related tasks, managingclient referrals and scheduling of assessments.
• Handle insurance verification and authorizations.
• Submit community staff timesheets to payroll.
• Maintain client charts and office supplies.
• Adhere to all safety rules and complete annual training.
• Perform other office duties as assigned.

Qualifications

• High School diploma or higher.
• Proficiency in computer usage and data entry.
• Excellent written and verbal communication skills.
• Strong interest in the health and welfare of others, particularly individuals with mental disabilities.
• Exceptional organizational skills and time management abilities.
• Professional dress and demeanor.

Benefits:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Supplemental Insurance
• Paid Time Off