Office Assistant

salvarmycareers; Huron (SD); On-site; USD 15,000 - 22,000; Part time

Job summary

The Salvation Army in Huron, SD is seeking a part-time Administrative Assistant to support donations, billing and banking duties while assisting with food pantry needs. This role requires a high school diploma and at least a few months of related experience.

Primary tasks include mail handling, receipts processing, deposits, donor communications, and maintaining confidential client records. Driving may be required for this position.

Qualifications

• Flexible and able to work on multiple projects or tasks simultaneously.
• Intermediate computer skills to access payroll, timekeeping and personal data via a web-based system.
• Attention to detail and creative problem-solving skills.
• Strong independent judgement.

Responsibilities

• Open incoming mail with another staff member and distribute accordingly.
• Forward receipts to DHQ for payment processing.
• Fill out bank deposits with accuracy.
• Copy donor checks and submit to DHQ as required.
• Type and mail thank you letters to donors in a timely manner.
• Maintain concise records of bookings, receipting and donations.

Skills

Flexibility

Multitasking

Attention to detail

Independent judgment

Computer literacy

Education

High School Diploma

Tools

Payroll web-based system

Job description

Part-Time 19 Hours Per Week, Pay Rate: $13.50 Per Hour

Summary/Primary Purpose

Responsible for submitting bills to Divisional Headquarters (DHQ) and preparing bank deposits. Also assist with Food Pantry needs and clients when needed.

Essential Duties and Responsibilities

• Open incoming mail (always with another staff present) and distribute to the appropriate staff.
• Forward receipts (for payment/reimbursement) to Divisional Headquarters (DHQ) for payment and processing.
• Fill out bank deposits with complete accuracy.
• Copy donor checks and submit to DHQ as required.
• Type thank you letters to donors and mail out in a timely manner.
• Keep good and concise records of all booking, receipting and other donations.
• Assist with answering incoming telephone calls.
• Assist with methodical and consistent handling of client records, while maintaining strict confidentiality.
• Assist with food pantry needs and clients as needed.
• Enter daily kettle amounts into “Register to Ring”-Seasonal
• Driving is an essential function of this position.
• Other duties as assigned.

Supervisory Responsibilities

None

Education and/or Experience

High School Diploma or equivalent and at least three months experience in the related field.

Qualifications

The requirements listed below are representative of the minimal knowledge, skill, and/or ability required for this position.

• Ability to be flexible and able to work on multiple projects or tasks simultaneously
• Intermediate computer skills to include utilizing various office equipment, with ability to access payroll, timekeeping and personal data via a web-based system.
• Attention to detail and creative problem-solving skills.
• Strong independent judgement.

Other Qualifications

Must pass all applicable background checks.

Certificates, Licenses, Registrations

Must successfully complete Safe from Harm training within 30 days of hire, as established by The Salvation Army.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical requirements include good speaking, hearing and vision ability and excellent manual dexterity. Ability to stand, bend and reach for extended periods of time, dexterity of hands and fingers to operate cleaning equipment. This position will require the ability to lift and/or move more than 50 pounds occasionally.

Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position.

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.