Administrative Assistant

The Salvation Army North & Central Illinois Division; Omaha (NE); On-site; USD 21,000 - 28,000; Part time

Job summary

The Salvation Army North & Central Illinois Division is seeking part-time administrative staff to support Durham Booth Manor. The role emphasizes accurate data entry, filing, and routine office tasks in a church-affiliated organization.

Applicants should have a high school diploma (or GED) and 1–3 years of administrative experience; proficiency with Word, Excel, and related systems is required. Background checks and Safe from Harm training within 90 days are expected.

Qualifications

• High School diploma or GED required; administrative experience preferred.

Responsibilities

• Complete Durham Booth Manor business office filing and file maintenance.
• Perform data entry for work orders, surveys, and reports.
• Deliver mail, paperwork and funds to Heritage Place.
• Assist in HUD/DBM inspections and data collection.
• Support TRACS/EIV reporting and QA of HUD files.
• Handle rent collection and tracking.
• Provide backup for HUD reports and data entry.
• Undertake other duties as assigned.

Skills

Flexibility

Office multitasking

Microsoft Office

Attention to detail

Data entry

Communication

Education

High School diploma or GED

Tools

Microsoft Word

Excel

PowerPoint

Access

Job description

• Part- Time Tuesday- Thursday, 10:00 A.M.-3:00 P.M., Compensation: $17.50 Per Hour***

• Part- Time Tuesday- Thursday, 10:00 A.M.-3:00 P.M., Compensation: $17.50 Per Hour***

The Salvation Army Mission

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Summary/Primary Purpose

Provide administrative staff support to the Durham Booth Manor.

Essential Duties And Responsibilities

• Complete Durham Booth Manor business office filing and file maintenance.
• Complete date entry for work orders, surveys, reports, etc.
• Deliver mail, paperwork and funds to Heritage Place.
• Assist in annual unit inspections and monthly pest control.
• Assist in collection of data and maintenance for HUD files.
• Assist in application process.
• Assist in TRACS/EIV reporting measures.
• Assist in Quality Assurance of HUD files.
• Assist in the reporting requirements for TSA, HUD and DBM internal requirements.
• Rent Collecting and tracking
• Serve as a backup for HUD reports/data entry.
• All other duties as assigned.

Supervisory Responsibilities

none

Education and/or Experience

High School diploma or general education degree (GED) required. One to three years of administrative or secretarial experience preferred.

Qualifications

• Ability to be flexible and able to work on multiple projects or tasks simultaneously
• Intermediate skills in Microsoft software to include Word, Excel, PowerPoint and Access. As well as the ability to access payroll, timekeeping and personal data via a web-based system.
• Administrative skills to include utilization of standard office equipment, data entry, 10-key, attention to details and filing.
• Good communication skills both written and spoken, and ability to maintain effective working relationships.
• Demonstrated ability to handle confidential matters.

Other Qualifications

Must pass all applicable background checks. Must successfully complete Safe from Harm training within 90 days of hire, as established by The Salvation Army.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employee may often be required to engage in rigorous activities. Limited amount of physical effort required associated with walking, standing, lifting and carrying objects (50 lbs.)

Working Conditions

The work environment is a business office setting with office equipment, light traffic and moderate noise levels.

All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.