Office Assistant

The Salvation Army North & Central Illinois Division; Fond du Lac (WI); On-site; USD 25,000 - 30,000; Full time

Job summary

The Salvation Army North & Central Illinois Division seeks an enthusiastic Administrative Clerk to provide essential clerical support for corps operations in Fond du Lac, WI. Responsibilities include mail routing, data entry, and filing, with backup reception duties and scheduling of volunteers.

You will assist with monthly reports, financial items, deposits, and seasonal publications for community events, while maintaining confidentiality and accuracy in a team environment.

Qualifications

• High School diploma or equivalent required.
• One year clerical experience preferred.
• Valid driver’s license required.
• Proficient in Microsoft Office and data entry.

Responsibilities

• Assist with daily opening and routing of mail and outgoing mail.
• Provide backup receptionist duties and answer multi-line phone system calls.
• Assist Corps Officers with monthly reports and seasonal publications or event applications.
• Prepare financial items and deposits for sending to Divisional Headquarters; assist with grant proposals and follow-up reports.
• Recruit, schedule, train and assign volunteers for reception duties during regular hours and seasonal events.

Skills

Typing 40 WPM

MS Office proficiency

Data entry

Confidentiality

Communication skills

Organizational skills

Interpersonal skills

Teamwork

Education

High School diploma or equivalent

Driver's license

Tools

Microsoft Office

Email systems

Job description

Job Objective: Provides administrative and clerical support for various corps operations, including answering phone, typing and data entry, special projects, and seasonal activities.

Essential Functions

This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of the position. Other job related responsibilities and tasks may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

• Assists with the daily opening and routing of incoming mail and prepares and sends outgoing mail. Performs daily administrative and clerical functions including data entry, typing, filing, photocopying, bulk mailings, etc.
• Serves as backup to the receptionist, answering and routing calls using multi-line phone system. Relays messages as necessary.
• Assists the Corps Officers with monthly reports due to Divisional Headquarters, seasonal publications and/or applications for community events.
• Works closely with Corps Officers to assist in the preparation of financial items to be sent to Regional Accounting at Divisional Headquarters, as well as deposits, grant proposals, follow-up reports, etc.
• Recruit, schedule, train and set up volunteers for reception duties for regular office hours and beyond during seasonal events and projects.

Minimum Qualifications

The requirements listed below are representative of the minimal education, experience, knowledge, skills, and/or abilities required for this position.

Education: High School diploma or equivalent

Certifications: Must have a valid driver's license and be able to be insured by TSA’s insurance carrier.

Experience: One year experience in a clerical support role preferred

Skills

• Proficient in use of Microsoft Office programs and e-mail. Good data entry skills.
• Ability to use standard office equipment.
• Good oral and written communication skills, including good grammar skills.
• Digital dexterity, proficiency in typing, 40 WPM preferred.
• Strong interpersonal skills.
• Ability to work independently at times and work as part of a team.
• Good organizational skills, ability to work efficiently, and good attention to detail.
• Able to maintain confidentiality.

Compensation: $17.84-22.30/hour, based on experience.

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.