Office Assistant

The University of New Mexico; Gallup (NM); On-site; USD 17,000 - 19,000; Part time

Job summary

The University of New Mexico in Gallup is seeking an Office Assistant student employee to provide essential administrative support on campus. You will cover the front desk, handle student intake, answer phones, and assist with various clerical duties in a confidential environment.

Responsibilities include assisting with orientation packets, campus tours, and outreach tasks while maintaining accurate records and delivering quality customer service to staff, students, and faculty.

Qualifications

• High school diploma or GED is required.
• Ability to handle confidential information and records.
• Strong verbal and written communication skills are essential.
• Ability to follow supervision and complete tasks on schedule.

Responsibilities

• Provide administrative support at the front desk, including student intake and screening.
• Answer telephones, create forms, distribute flyers, scan documents, and prepare confidential materials.
• Proctor Accuplacer and other testing room needs; assist with testing logistics.
• Perform basic clerical duties such as filing, sorting forms and mail, and assisting staff, students, and faculty.
• Put packets together for new student orientations and provide campus tours as needed.

Skills

Communication skills

Time management

Customer service

Confidentiality

Problem solving

Written communication

Education

High school diploma or GED

Job description

Requisition ID req37432

Working Title Office Assistant

Pay $12.00 Hourly

Campus Gallup

Department Gallup Student Advisement (155A)

Employment Type Student Employment

Student Type Work-Study

Status Non-Exempt

Background Check Required

For Best Consideration Date 8/18/2026

Position Summary:

Under close supervision, student will be expected to provide administrative support such as covering the front desk with student intake and screening, answering telephones, creating forms, distributing flyers, scanning documents, preparing confidential documents for shredding and proctoring services for Accuplacer and other testing room needs. Other duties may include simple clerical duties such as but not limited to filing, sorting forms and records, provide general office information to staff, students and faculty, check mail, log incoming and outgoing mail as needed. Must have computer, telephone and customer service skills. Will run department errands as needed, will be working with confidential information and records.Will work with advisor as needed. Put packets together for new student orientations, provide new student tours and short presentations as needed and other outreach functions.

- Other duties as assigned and/or as needed

The Office Assistant: Required knowledge, skill, and/or abilities:

• Ability to analyze and solve problems


• Highly developed ability to communicate effectively, both orally and in writing


• Ability to effectively manage time and schedules


• Ability to follow schedules and meet deadlines


• Ability to initialize and operate computer hardware and software systems


• Ability to interact and communicate with people over the telephone, often in stressful situations


• Demonstrated ability to maintain confidentiality of records and information


• Ability to speak clearly with easily understood vocal inflection


• Ability to understand and follow specific instructions and procedures


• Ability to verify data input and correct errors


• Demonstrated knowledge of customer services standards and procedures


• Skill in organizing and coordinating


• Skill in the use and operation of basic office equipment

Minimum Qualifications:

High school diploma or GED

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisionswithout regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or anyother protected class.