Office Assistant

Susie Raemer-Rodrigu; Franklin Park (IL); On-site; USD 30,000 - 34,000; Full time

Job summary

Paul Heath Associates in Franklin Park, IL, is seeking a bright, energetic administrative assistant to join our in-office team. The role is full-time (8:30 AM–5:00 PM), with possible part-time start (M/W/ F).

You will support the Office Manager, manage the President's calendar, handle invoices and deposits, arrange travel, and assist with receiving duties and phone coverage. Strong computer and Excel skills are essential, along with discretion and professionalism.

Qualifications

• Independent performer with high discretion.
• Strong organizational skills and attention to detail.
• Prior office experience required.
• Excellent computer skills, including proficiency with Excel.

Responsibilities

• Assist the Office Manager with a multitude of tasks.
• Managing the President's calendar, reviewing monthly bills, writing deposit slips, comparing invoices, etc.
• Travel arrangements.
• Track customers deposits and follow-up on refunds for products.
• Back-up the Facilities Manager in Receiving duties along with operating the UPS machine.
• Answering phones plus additional administrative tasks.

Skills

Excel

Organization

Independent worker

Tools

Microsoft Excel

Job description

Paul Heath Associates, one of Chicago's premier providers of home entertainment and automation control systems, located in Franklin Park (near 294) is seeking a bright, energetic, computer literate individual to work full-time (8:30a - 5p), potentially starting part-time (M,W, F)

Salary: $22 - 25/hour

What you will do:

• Assist the Office Manager with a multitude of tasks.
• Managing the President's calendar, reviewing monthly bills, writing deposit slips, comparing invoices, etc.
• Travel arrangements
• Track customers deposits and follow-up on refunds for products.
• Back-up the Facilities Manager in Receiving duties along with operating the UPS machine.
• Answering phones plus additional administrative tasks

This is a highly responsible position requiring the utmost discretion, tact and professionalism, and the ability to employ resourcefulness and creativity in solving problems and delivering desired results

What you should have:

• The ability to be a high performer in an independent environment
• Strong organizational skills
• An interest in taking care of details and ensuring that tasks are performed smoothly.
• Prior office experience.
• Excellent computer skills, including proficiency with Excel.

This is an in-office position, schedule can be flexible but must be performed during regular business hours.