Office Assistant

REMOVING THE STIGMA; Cleveland (OH); On-site; USD 17,000 - 21,000; Part time

Job summary

REMOVING THE STIGMA is seeking an Office Assistant for a part-time role at our Cleveland office. The position runs Saturdays, 9:00 AM to 1:00 PM, at 12200 Fairhill Road, with a pay rate of $12.00–$15.00 per hour.

You will handle phones, visitors, and general admin tasks, supporting filing, drafting documents, and basic bookkeeping. The successful candidate will maintain calendars, coordinate staff meetings, and assist with invoices and correspondence while keeping organized records and efficient

Qualifications

• Ability to make independent decisions to manage tasks effectively.
• Strong collaborative communication with management, staff, and clients.
• Proven ability to prioritize tasks and maintain organized systems.
• Proficiency in Microsoft Word, Excel, and Google Docs.

Responsibilities

• Answering phones, greeting visitors, and managing correspondence.
• Scheduling appointments, maintaining calendars, and coordinating staff meetings.
• Drafting and editing documents, reports, and invoices.
• Maintaining electronic and physical filing systems.
• Inventory management, ordering supplies, and handling vendor pickups/deliveries.
• Assisting with basic bookkeeping and account management.
• Other duties as assigned.

Skills

Decision making

Communication

Organization

Tech skills

Tools

Microsoft Word

Excel

Google Docs

Job description

Reports to: Executive Director or Board Treasurer

Status: Part-Time (4 hours per week)

Schedule: Saturdays, 9:00 AM – 1:00 PM

Pay Rate: $12.00 – $15.00 per hour

Location: 12200 Fairhill Road, Cleveland, OH 44120

Key Responsibilities

The Office Assistant is responsible for maintaining office structure and administrative support, including:

• Answering phones, greeting visitors, and managing correspondence (mail, email, and memos).
• Scheduling appointments, maintaining calendars, and coordinating staff meetings.
• Drafting and editing documents, reports, and invoices.
• Maintaining electronic and physical filing systems.
• Inventory management, ordering supplies, and handling vendor pickups/deliveries.
• Assisting with basic bookkeeping and account management.
• Other duties as assigned.

Qualifications

• Decision-Making: Ability to make independent decisions to manage tasks effectively.
• Communication: Strong collaborative skills for interacting with management, staff, and clients.
• Organization: Proven ability to prioritize tasks and maintain organized systems.
• Technical Skills: Proficiency in Microsoft Word, Excel, and Google Docs.