Office Assistant

Busch Products, Inc; City of Syracuse (NY); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision coverage

Company-paid life insurance

Paid vacation, sick time and holidays

401K with company match

Employee-Owned Company

Referral Bonus

Job summary

Busch Products, Inc is seeking an Office Assistant in Syracuse to support multiple departments with clerical tasks, greet visitors, and manage calls. The role involves data entry, filing, and providing administrative support to staff.

Ideal candidates have a HS diploma and 2+ years of clerical experience, with opportunities to contribute to various office duties, including coordinating with sales and handling supplies.

Qualifications

• HS diploma or equivalent required; Associate's degree or equivalent preferred.
• Minimum of 2 years of relevant office, administrative, clerical experience and/or experience required.

Responsibilities

• Answer a multi-line telephone, direct calls to the appropriate staff person or voice mail.
• Greet visitors/customers and provide literature or product materials as requested.
• Distribute incoming faxes to employees.
• Compose and type office correspondence using word processing software.
• Assist sales staff with customers including setting up appointments and verifying customer information.
• Assist in receiving, stocking and distribution of office supplies.
• Perform general administrative duties including photocopying, faxing, and data entry.
• Support department and company objectives as requested.

Skills

Phone handling

Customer service

Data entry

Written communication

Education

HS diploma

Associate degree preferred

Tools

MS Word

Job description

Employee-Owned Premier Countertop Company is looking for an Office Assistant for a growing company in Syracuse.

JOB SUMMARY:

Assist various departments with clerical needs such as but not limited to: filing, data-entry, making phone calls, etc. Greet customers and visitors and respond to direct and telephone inquiries for company and or product information. Answer incoming calls and provide /administrative secretarial support to office staff.

ESSENTIAL JOB FUNCTIONS:

• Answer a multi-line telephone, direct calls to the appropriate staff person or voice mail. Take and or distribute messages in a timely and professional manner.
• Greet office visitors/customers in a professional and friendly manner. Provide literature or product materials as requested or notify staff person that his/her appointment has arrived. Offer and/or prepare refreshments for visitors, as requested.
• Distribute incoming faxes to employees.
• Compose and or type a variety of office correspondence including letters, memos, and other documents using word processing software as requested.
• Assist sales staff with customers including but not limited to setting up appointments, contacting customers and or verifying customer information, as requested.
• Assist in the receiving, stocking and distribution of office supplies.
• Perform a variety of general administrative duties as requested including photocopying, faxing, and data entry.
• Perform related duties as requested to support department and or company objectives.

ACCOUNTABILITIES:

Contribute to the overall success of the company by performing all assigned duties in a professional, timely and accurate manner. Follow all company safety policies and procedures as set forth in the Employee Handbook.

MINIMUM JOB QUALIFICATIONS:

• HS diploma or equivalent required, Associate's degree or equivalent preferred.
• Minimum of 2 years of relevant office, administrative, clerical experience and/or experience required.

KNOWLEDGE, SKILLS & ABILITIES

• Ability to understand and follow specific instructions and procedures.
• Ability to communicate effectively, both orally and in writing to create, compose, and edit written materials.
• Ability to maintain confidentiality of records and information.
• Organizing and coordinating skills.
• Knowledge of supplies, equipment, and/or inventory control.
• Skilled in the use of operating basic office equipment.
• Word processing and/or data entry skills.
• Ability to work every other weekend and shift work.

Why Join Our Team?

• Benefits package that includes multiple health insurance plans, dental insurance, and vision coverage
• Company-paid life insurance
• Paid vacation, sick time and holidays
• 401K plan with company match
• Employee-Owned Company
• Referral Bonus

Busch Products, Inc is an EEO employer - M/F/Vets/Disabled