Office Coordinator

Allient; City of Rochester (NY); On-site; USD 20,000 - 26,000; Part time

Job summary

Allient Inc. seeks a Part-time Office Coordinator in Rochester, NY to provide essential administrative support for daily office activities. The role includes inventory management, data entry, filing, and coordinating office projects.

Responsibilities cover order management, vendor communication, mail handling, and event coordination, with a focus on maintaining efficient office operations and strong organizational standards.

Qualifications

• High school diploma or equivalent required.
• Associates or higher degree in business or office administration preferred.
• At least 1 year of administrative or clerical experience.
• Proficiency with the Microsoft Office Suite.
• Experience with data entry and maintaining records.

Responsibilities

• Order, maintain and restock office supplies/inventory.
• Provide administrative support including data entry and phone support.
• Assist with copying, scanning, mailing, and organizing documents.
• Communicate with vendors regarding orders, pricing, and availability.
• Coordinate office events and employee recognition activities.
• Serve as the focal point between the company and outside vendors/building maintenance.
• Maintain office organization and receive/distribute mail.
• Other duties as assigned.

Skills

Organizational skills

Customer service

Attention to detail

Prioritization

Part-time availability

Education

High school diploma

Associates degree preferred

Tools

MS Office

Job description

Allient Inc. is in growth mode and currently seeking a Part-time Office Coordinator to join our team in Rochester, New York!

The Office Coordinator will provide administrative support to ensure the efficient function of daily office activities. They will be responsible for maintaining inventory of necessary office supplies, providing general assistance to administrative activities including data entry, filing, document preparation, and office projects.

Responsibilities:

• Order, maintain and restock office supplies/inventory
• Provide administrative support to office staff, including data entry, document preparation and phone support to field calls and connect to appropriate team members
• Assist with office operations including copying, scanning, mailing, and organizing both physical and digital documents
• Communicate with vendors regarding orders, pricing, and product availability
• Coordinate office events, lunches, and employee recognition activities
• Serve as the focal point between company and outside vendors/building maintenance called in to fix problems.
• Maintain office organization and appearance
• Receive/distribute incoming and outgoing mail
• Other duties as assigned

Minimum Qualifications:

• High school diploma or equivalent required
• Associates or higher degree in business, office administration, or a related field preferred
• At least one (1) year of administrative, clerical, office support, or customer service experience
• Proficiency with the Microsoft Office Suite
• Experience with data entry and maintaining records

Skills:

• Exceptional organizational, planning, and task management skills
• Customer service mindset with strong interpersonal and communication skills
• Strong attention to detail and accuracy
• Ability to prioritize multiple tasks, solve problems independently, and adapt to changing priorities
• Availability to work 20–24 hours per week during standard business hours (8:00 a.m. – 5:00 p.m.), with a flexible schedule to meet business needs.
• While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee may occasionally lift and/or move up to 25 pounds.

Allient Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.