Office Assistant

The University of New Mexico; Albuquerque (NM); On-site; USD 16,531 - 20,664; Part time

Benefits offered by this job

Work-study eligible

Job summary

The University of New Mexico's Rheumatology Division seeks a Student Intermediate Level work‑study position to support the Unit Administrator and faculty with general office tasks in a professional setting.

You will answer phones, scan, copy and file documents, enter data, assist with events and mail processing, and help maintain confidential records, while contributing to day-to-day operations. Typical hours are 15–28 per week, Mon–Fri, 8:00 AM–5:00 PM, arranged with the supervisor.

Qualifications

• Must be a student eligible for work-study.
• Strong organizational and time-management skills.
• Ability to communicate clearly, both written and verbal.
• Professional demeanor and ability to work collaboratively or independently.

Responsibilities

• Answer the phone.
• Copy, scan, and file documents.
• Database entry and confidential record keeping.
• Support with special events and errands.
• Process mail.
• Miscellaneous job-related duties as assigned.

Skills

Professional attitude

Organizational skills

Time-management

Written and oral communication

Interpersonal skills

Multitask independently

Tools

Microsoft Office

Job description

Student Intermediate Level

We are accepting applications for this position from all students regardless of work study award. The Division of Rheumatology is seeking to hire a work‑study student to perform a variety of office and clerical duties to support the Unit Administrator as well as faculty. This role offers an excellent opportunity to gain hands‑on experience in a professional office environment. The selected candidate will assist with a variety of general office duties and contribute to the day‑to‑day operations of the division.

Responsibilities

• Answering the phone
• Copying, scanning, and filing documents
• Database entry and confidential record keeping
• Support with special events and errands
• Processing mail
• Any other miscellaneous job‑related duties as assigned

Candidate Qualities

• Professional attitude and strong work ethic
• Excellent organizational and time‑management skills
• Strong written and oral communication skills
• Good interpersonal skills and ability to work collaboratively and independently
• Professional demeanor, appropriate office etiquette, organized, task‑oriented, and responsible for completing assigned tasks with accuracy and meeting deadlines

Work Hours

Typical work hours will be Monday‑Friday, between 8:00 AM and 5:00 PM. Work schedules are flexible and will be arranged with the supervisor before employment. Must be able to work a minimum of 15–28 hours per week. Applications are encouraged from all work‑study eligible students. Strong preference will be given to individuals that are work‑study awarded.

Preferred Qualifications

• Ability to operate a variety of office equipment, such as copiers, fax machines, and personal computers
• Intermediate level experience using Microsoft Office products
• Ability to communicate both verbally and written
• Ability to perform tasks accurately and efficiently
• Good organizational and time‑management skills
• Ability to multitask and work independently

Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a third party site, please visit UNMJobs to submit an application. Please attach resume and cover letter. If you have work study, please advise to which work study state or federal program.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.