Admin Assistant 2

The University of New Mexico; Albuquerque (NM); On-site; USD 35,000 - 45,000; Part time

Benefits offered by this job

Comprehensive medical, dental, and vision insurance

Educational benefits through tuition remission programs

Job summary

The University of New Mexico is looking for an organized and enthusiastic Administrative Assistant 2. This part-time position involves maintaining detailed records, supporting front desk operations, assisting with financial processes, and coordinating meetings. A high school diploma and at least 3 years of relevant experience are required. Preferred skills include proficiency in Microsoft Office Suite and excellent communication abilities. This position offers a comprehensive benefits package, including medical and educational benefits.

Qualifications

• At least 3 years of experience directly related to administrative tasks.
• Ability to think proactively and prioritize tasks.
• Organizational skills to maintain electronic records and databases.

Responsibilities

• Maintain organized records and ensure compliance with protocols.
• Support front desk operations and answer phone calls.
• Assist with accounts payable and payroll processes.
• Coordinate travel arrangements and manage event logistics.

Skills

Microsoft Office Suite

Excellent written and verbal communication

Interpersonal communication skills

Education

High school diploma or GED

Tools

Adobe products

Zoom

Job description

Admin Assistant 2

The UNM Institute for Social Research is seeking an enthusiastic and organized Administrative Assistant 2 to become a part of our team. ISR collaborates with state and local agencies to compile data driven analyses to provide research services to government and non-governmental agencies, serving as a rich resource of data for adult and juvenile justice issues.

The successful candidate will possess professional/friendly interpersonal communication skills with the ability to think proactively, prioritize tasks and adapt to shifting demands while maintaining attention to detail.

This position is part-time with the hours between 10am – 3pm. The schedule can be either 4 hours per day - 5 days a week, or 5 hours per day – 4 days a week.

In this role, the ideal candidate will work closely with the administrative and fiscal team, assisting with a wide range of administrative tasks, to include:

• Maintain organized and detailed electronic records, databases, and inventories ensuring compliance with university protocols and procedures.
• Support staffing the front desk to serve as a central point of contact, to include answering phone calls.
• Support accounts payable, payroll processes, and financial reconciliations ensuring accuracy in budgeting and reporting.
• Support the hiring process of staff and student employees.
• Provide support for travel arrangements.
• Act as building coordinator.
• Provide logistical support for meeting coordination and event scheduling.
• Other tasks as needed by the department.

Conditions of Employment

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum Qualifications

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Microsoft Office Suite (Outlook, Word, Excel, Teams), Adobe products, Zoom, and other relevant technologies.
• A working knowledge of UNM database applications and administrative business systems.
• Excellent written and verbal communication skills.

Benefits

This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for more information.

ERB Statement

As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required

Yes

Eligible for Remote Work

No

Veteran Preference Program

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

Equal Opportunity Employer

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.