Office Assistance

Custom Car Care; Virginia; On-site; USD 30,000 - 42,000; Full time

Job summary

Custom Car Care in Yorktown, VA is seeking an Office Assistant to support daily operations for a small team. You will greet visitors, handle calls, schedule appointments, maintain calendars, and manage data entry, documents, mail, and office supplies using Microsoft Office.

The role requires a high school diploma or equivalent and strong communication, time management, and organizational skills. Entry-level experience is welcome to apply.

Qualifications

• High school diploma or equivalent required.
• Entry-level or prior office experience helpful.
• Proficiency in Microsoft Office Suite preferred.

Responsibilities

• Perform reception duties and greet visitors.
• Schedule appointments and maintain team calendars.
• Enter, update and maintain data records accurately.
• Organize documents and manage mail and supplies.
• Provide customer support and respond to inquiries.

Skills

Reception & scheduling

Data entry

Customer service

Communication

Time management

Organization

Problem solving

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Job Description

Custom Car Care is a family owned and operated professional automotive service provider dedicated to delivering exceptional quality and customer satisfaction. Known for its reliable and efficient services, the company takes pride in maintaining vehicles to the highest standards. Located in Yorktown, VA, Custom Car Care is committed to a customer-focused approach, ensuring every client receives personalized attention and care. Join a team passionate about providing top-notch automotive solutions in a supportive and professional environment.

Role

The Office Assistant plays a vital role in supporting the daily operations of a small team by managing administrative tasks that ensure the smooth functioning of the office. Reporting directly to the Office Manager, this position entails handling a variety of duties ranging from reception and scheduling to document preparation and communication, utilizing both specialized and standard office software including Microsoft Office.

Responsibilities

• Perform reception duties including greeting visitors and managing incoming calls
• Schedule appointments and maintain calendars for the team
• Enter, update, and maintain accurate data records
• Organize and file documents systematically
• Provide customer support and respond to inquiries
• Manage office inventory and supply orders
• Handle incoming and outgoing mail
• Prepare and proofread documents and reports
• Maintain clear and timely communication within the team

Required Qualifications

• High school diploma or equivalent

Preferred Qualifications

• Entry-level experience in office administration
• Proficiency in Microsoft Office Suite
• Strong data entry skills
• Customer service experience
• Effective time management abilities
• Excellent communication skills
• Organizational skills to manage multiple tasks
• Scheduling and calendar management proficiency
• Problem-solving capability