Office and Production Coordinator

Innovative Signs & Designs LLC; California; On-site; USD 42,000 - 54,000; Full time

Job summary

Innovative Signs & Designs LLC in Southern California is seeking an organized Office Administrator and Production Coordinator to manage daily office flow, customer communication, job tracking, scheduling, and production paperwork for a busy sign and graphics company.

You will greet customers, process orders, maintain calendars, enter data, and provide excellent support to ensure smooth movement from request to completion while upholding professional standards.

Qualifications

• Reliable transportation and CA driver license with clean driving record.
• Proven experience in office management or administrative roles with clerical tasks and customer service.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Excellent organizational and time-management skills.
• Strong computer literacy and ability to navigate various office systems.

Responsibilities

• Assist front office by greeting customers, answering calls with professional etiquette, processing orders and collecting payments.
• Oversee calendar and scheduling installations, estimate appointments, and track orders.
• Write up orders in company data program, maintain filing systems, and ensure accurate record-keeping.
• Provide exceptional customer support via phone, data program or email.
• Assist with office management duties such as ordering supplies and coordinating maintenance requests.
• Proofread designs for accuracy and adherence to professional standards.

Skills

Organizational skills

Customer service

Time management

Clerical tasks

Phone etiquette

Detail orientation

Tools

Microsoft Office

Google Workspace

Job description

Job Description

Overview

We are for an organized, detailed-focused Office and Production Coordinator to help manage daily office flow, customer communication, job tracking, scheduling, order entry, payments and production paperwork for a busy sign and graphics company. This role is ideal for someone who enjoys keeping things organized, following up, helping customers, and making sure jobs move smoothly from request to completion.

Duties

• Assist in front office by greeting customers, answering calls with professional phone etiquette, processing orders and collecting payments.
• Oversee calendar and scheduling installations, estimate appointments, and tracking orders.
• Write up orders in company data program, maintain filing systems, and ensure accurate record-keeping.
• Provide exceptional customer support by addressing inquiries promptly and efficiently via phone, data program or email.
• Assist with office management duties such as ordering supplies, coordinating maintenance requests, and organizing office space for optimal productivity.
• Proofread designs for accuracy and clarity while ensuring all communications adhere to professional standards.

Requirements

• Reliable transportation and Valid CA License. Clean driving record.
• Proven experience in office management or administrative roles with a strong background in clerical tasks and customer service.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently.
• Strong computer literacy and technical proficiency to navigate various office systems seamlessly.
• Exceptional phone etiquette skills combined with a friendly demeanor to provide outstanding customer support.
• Most importantly - must like working with public.

Join us as an Office Administrator and become an essential part of our creative team dedicated to excellence! Your energy, organizational prowess, and commitment to quality will help us create a welcoming environment where everyone can thrive.

Company Description

Innovative Signs & Designs LLC is a Southern California women owned large format printing and graphic design company. We strive for excellence by innovating the best possible designed and printed products. With over 30 years of industry experience, we look forward to growing and expanding our team.