Office Administrator / Graphic Designer

Guttenplan's Frozen Dough, INC; Middletown (NJ); On-site; USD 40,000 - 70,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

Guttenplan's Frozen Dough, INC is seeking an Office Administrator/Graphic Designer to blend front-desk duties with creative design work for print and digital media. You will manage the product photo library, shoot or curate imagery, and support multiple departments with admin tasks.

You will refine designs in Illustrator/InDesign/Photoshop, help with web updates on Squarespace, and ensure projects meet deadlines in a fast-paced environment.

Qualifications

• 2+ years in office administration or as a graphic designer/illustrator, or similar role.
• Demonstrable portfolio of completed marketing materials.
• Proficient with Photoshop, InDesign, Illustrator and MS Word/Excel.

Responsibilities

• Greet clients and answer inbound calls at reception.
• Assist with filing management and support accounts payable/receivable.
• Provide admin support to all departments as needed.
• Maintain high level of organization in all office tasks.
• Collaborate with sales and marketing teams on design briefs.
• Prepare rough drafts from sales input and requirements.
• Refine designs using Adobe Suite (Illustrator/Photoshop/InDesign).
• Create visuals with colors/graphics to illustrate concepts.
• Ensure printed illustrations meet color/quality standards.
• Generate web content and update Squarespace site.
• Stay current with design techniques and software.
• Manage product photo library and create new photography as needed.

Skills

Graphic Design

Office Admin

Adobe Illustrator

Adobe InDesign

Adobe Photoshop

Squarespace

MS Excel

MS Word

Photography

Videography

Project coordination

Tools

Adobe Suite

Squarespace

Job description

We are seeking a versatile Office Administrator/Graphic Designer to join our dynamic team. This unique position combines creative design responsibilities with essential office administration duties. The successful candidate will create original artwork, photography, and videography for print and digital publications while managing key administrative tasks to keep office operations running smoothly.

Your expertise in the following areas will contribute to the continued success of our team.

Essential functions:

Perform general reception duties including greeting clients and answering inbound calls

Assist with filing management

Support accounts payable and receivable processing

Provide administrative support to all departments as needed

Maintain a high level of organization and attention to detail in all office tasks

Participate in design briefs with sales staff, management, and marketers to identify needs and support projects

Prepare rough drafts according to requirements from sales staff input

Refine designs using Adobe Suite Programs including Illustrator, Photoshop, and InDesign

Use various colors, graphics, and effects to visualize concepts

Ensure that printed illustrations meet quality and color standards

Generate web content and update website via Squarespace

Stay up to date with new design techniques and software

Manage existing product photo library and create new product photography as neede

Qualifications:

2+ years experience in office administration or as a Graphic Designer/Illustrator, or similar role

Demonstrable portfolio of completed marketing materials

Solid knowledge of image editing and digital sketching software, such as Photoshop, InDesign, Adobe Illustrator, and proficiency in MS Excel and Word

Strong aesthetic, conceptual, and organizational skills

Ability to collaborate with sales staff, technicians, and support all departments

Meet project and administrative deadlines in a fast-paced environment

Personal Attributes:

Collaborative, team oriented

Ability to provide exceptional customer service

Organized, efficient and great attention to detail

Taking ownership of the position and its essential functions

Work Schedule:

Full-Time, M-F

401(k)

401(k) matching

Health insurance

Life insurance

Paid time off

Vision insurance