Office And Operations Coordinator

TEKsystems; Chicago (IL); In loco; USD 28.000 - 36.000; Tempo pieno

Descrizione del lavoro

TEKsystems, through One North in Chicago, is seeking an Office & Operations Coordinator to manage the front desk, office administration, and internal tools to keep projects running smoothly.

You will greet visitors, coordinate mail and deliveries, maintain a tidy office, and support executives with expenses, presentations, and event planning. This is a fully onsite contract role requiring 5‑days-per-week presence.

Competenze

• 1+ years of Administrative/Office Management experience, preferably in a growing or startup organization.
• Self-starter with strong prioritization and organizational skills, able to work autonomously and manage competing demands effectively
• Professional communication skills and presence paired with an unfaltering positive attitude
• Trustworthiness and discretion with confidential information
• Experience with MS-Office 365

Mansioni

• Front desk duties in office 5 days a week.
• Greet visitors and manage front desk; receive deliveries 8:30 am–5:00 pm, Mon–Fri.
• Maintain appearance of the office space and tidy meeting rooms.
• Coordinate security access for visiting staff and clients.
• Order food for meetings and events within budget.
• Occasional office supply runs.
• Coordinate bi-weekly All Agency Meetings and internal communications.
• Assist executives with expenses, PPTs and event planning.

Conoscenze

Administrative experience

Organizational skills

Professional communication

Trustworthy

Strumenti

MS-Office 365

Descrizione del lavoro

One North is a digital experience agency that combines curiosity, scale, and agility to shape the future. As part of TEKsystems, a leading provider of business and technology services, we offer boutique solutions to solve complex problems. Our multidisciplinary teams of strategists, designers, and technologists excel in research and discovery, experience strategy, design,experience management, and technology implementation. Whether clients are establishing a vision for an experience or optimizing an existing one, we help businesses understand their audiences, design experiences, maximize technology, and bring their digital ideas to life. The worlds most successful companies rely on us to forge the future through electrifying work that sparks innovation and drives results.

Position Overview

Our Operations team manages the day-to-day functions of the office, including front desk and office coordination activities, as well as the processes and internal tools that keep the agency and our projects running smoothly. The Office & Operations Coordinator will be responsible for the front desk / reception and office admin-related activities.

Responsibilities

• Note: This individual will have important front-desk duties, so we expect this person to be in the office 5 days a week.
• Manage reception responsibilities including daily mail distribution, answering the phone, updating welcome display, etc. Be present at the front desk to greet visitors (including clients and potential candidates) and receive deliveries from 8:30 am 5:00 pm Monday-Friday; coordinate front desk coverage when you are away.
• Manage overall appearance of One Norths office space, including wiping down desks and white boards, washing dishes in the sink, tracking repairs that may be needed, tidying up the office and preparing meeting rooms.
• Work with authorized team members to ensure all scheduled visitors are added to the buildings security system prior to arrival.
• Order food and snacks for meetings and special occasions, while staying on budget; handle day-of food setup & breakdown.
• Perform occasional supply runs.
• Manage intra-office communications through coordination of bi-weekly All Agency Meetings, email announcements, lounge monitors and other special requests.
• Assist executives with administrative needs, including expenses, PPTs and event planning.

Qualifications, Experience, Knowledge & Skills

1 or more years of Administrative, Office Management or related experience, with a majority of that at a growing or startup organization

Self-starter with strong prioritization and organizational skills, able to work autonomously and manage competing demands effectively

Professional communication skills and presence paired with an unfaltering positive attitude

Trustworthiness and discretion with confidential information

Experience with MS-Office 365

Job Type & Location

This is a Contract position based out of Chicago, IL.

Pay And Benefits

The pay range for this position is $23.00 - $23.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 19, 2026.

Workplace Type

This is a fully onsite position in Chicago,IL.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems And TEKsystems Global Services

We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.