Office Administrator: Welcoming Front Desk & Ops Lead

United Mechanical; San Jose (CA); On-site; USD 39,000 - 45,000; Full time

Benefits offered by this job

Health Care Plan

401k with company match

Paid Time Off

Job summary

United Mechanical is seeking an organized Office Administrator to keep the office running smoothly, support daily operations, and serve as the first point of contact for visitors and vendors.

The role involves coordinating supplies, preparing meetings, reconciling expenses, and supporting events in a collaborative team environment. Strong organizational, communication, and detail-oriented skills are essential.

Qualifications

• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Professional, courteous approach with employees, visitors, and vendors.
• Attention to detail and accuracy in ordering, expense reconciliation, and recordkeeping.

Responsibilities

• Greet visitors, answer and direct calls, and maintain a welcoming reception area.
• Order office, kitchen, and breakroom supplies and manage deliveries.
• Prepare meetings, coordinate rooms, and handle setup/cleanup.
• Reconcile office expenses and AmEx transactions with proper documentation.

Skills

Organizational skills

Time management

Written & verbal communication

Attention to detail

Reliability

Punctuality

Education

High school diploma or equivalent

Associate degree (preferred)

Tools

Microsoft Office

Job description

United Mechanical is seeking an organized Office Administrator to keep the office running smoothly, support daily operations, and serve as the first point of contact for visitors and vendors.

The role involves coordinating supplies, preparing meetings, reconciling expenses, and supporting events in a collaborative team environment. Strong organizational, communication, and detail-oriented skills are essential.