Office Administrator (Utah)

Control-Solutions-Grou; Sandy (UT); On-site; USD 32,000 - 42,000; Full time

Job summary

Control Solutions Group, Inc in Sandy, Utah seeks an organized Office Administrator to anchor our Utah branch operations. You will manage daily logistics, ensure a productive and welcoming workspace, and handle facility, vendor coordination, and onboarding activities.

The role emphasizes a culture-first mindset with multitasking across events, supply management, and cross-functional support to keep the office running smoothly.

Qualifications

• Facility, Fleet & Office Operations: Reception & Guest Relations; Facility Oversight; Fleet Management; Inventory & Supplies.
• Employee Experience & Culture: Team Engagement; Event Planning; Workplace Environment.
• Talent & Operational Support: Onboarding Coordination; Cross-Functional Flexibility.

Responsibilities

• Reception & Guest Relations: Serve as the primary face of the office; coordinate arrival logistics to create a positive first impression.
• Facility Oversight: Manage daily office operations, coordinate with cleaning vendors, and handle maintenance requests.
• Fleet Management: Oversee branch vehicle logistics, maintenance tracking, and registrations.
• Inventory & Supplies: Maintain office inventories and proactively manage reordering.
• Team Engagement: Organize a regular Office Lunch for staff and coordinate delivery.
• Event Planning: Plan internal events from venue/catering to execution.
• Workplace Environment: Maintain attractive office aesthetics and a welcoming atmosphere.
• Onboarding Coordination: Prepare workstations, welcome packets, and office tours for new hires.
• Cross-Functional Flexibility: Provide ad-hoc administrative support across departments.

Job description

About Us

We offer complete building controls and engineering solutions, including precision design, software programming, graphics, and commissioning. Combining leading-edge technology, open-protocol solutions, and customized service, we help clients improve building management for greater efficiency, comfort, and security.

Job Summary

Control Solutions Group, Inc., an EMCOR Group company, seeksan organized, hospitality-minded, and proactive Office Administrator to join our Sandy, Utah team.

In this role, the Office Administrator will serve as the anchor for our Utah branch operations. This pivotal role is responsible for the seamless daily logistics of our office, ensuring that our workspace remains a productive, comfortable, and welcoming environment for our entire team.

This role requires a "culture-first" mindset, with a proven ability to manage multiple priorities—from facility logistics and vendor coordination to event planning and employee onboarding activities. The ideal candidate will be a detail-oriented professional who takes pride in creating a workplace where employees feel supported and valued.

#CSG

Essential Duties & Responsibilities

Facility, Fleet & Office Operations

• Reception & Guest Relations: Serve as the primary face of the office. Greet all visitors and clients in a professional, welcoming manner, and coordinate arrival logistics to ensure a positive first impression of the company.
• Facility Oversight: Manage all aspects of daily office operations, including coordinating with cleaning vendors, overseeing building maintenance requests, and ensuring the physical space remains organized, professional, and welcoming.
• Fleet Management: Oversee branch vehicle logistics, scheduling, maintenance tracking, registration renewals, and general upkeep to ensure company vehicles are safe, clean, and ready for field support.
• Inventory & Supplies: Maintain all office and break room inventories. Proactively manage ordering to ensure the team is fully supported with necessary supplies and provisions.

Employee Experience & Culture

• Team Engagement: Coordinate and facilitate a regular “Office Lunch" for the entire staff, handling menu selections, order placement, and delivery logistics to promote team bonding.
• Event Planning: Take full ownership of internal events, including holiday celebrations, family appreciation events, and in-office training sessions. Manage everything from venue/catering logistics to internal marketing and execution.
• Workplace Environment: Maintain office aesthetics through seasonal decoration and workspace improvements that keep the office environment comfortable and morale high.

Talent & Operational Support

• Onboarding Coordination: Act as a key point of contact for new hires. Manage the preparation of new workstations, welcome packets, and initial office tours to ensure every new team member feels integrated and prepared from day one.
• Cross-Functional Flexibility: Provide adaptable, hands-on support across various departments,stepping in to assist team members with ad-hoc projects, administrative