Admin Assistant

Lynk Engineers; Salt Lake City (UT); On-site; USD 32,000 - 45,000; Full time

Job summary

Lynk Engineers in Salt Lake City, UT is seeking an Administrative Assistant to support project teams and principals with a range of administrative tasks in a fast-paced professional services environment.

You will manage calendars, coordinate travel, assist with document control, and help ensure day-to-day operations run smoothly across multiple stakeholders.

Qualifications

• 2+ years of administrative experience, preferably in a professional services, engineering, or AEC environment.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and support multiple team members.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong written and verbal communication skills.

Responsibilities

• Provide administrative support to project teams and principals.
• Manage calendars, meeting scheduling, and conference room coordination.
• Assist with meeting preparation, agendas, and follow-up items.
• Coordinate travel arrangements and expense documentation as needed.
• Assist with organizing and maintaining project files and document control.
• Support proposal, qualification, and marketing document preparation as needed.
• Serve as a point of contact for internal coordination and external communication.
• Support onboarding of new team members and ensure consistent cross-department communication.
• Provide general office and operational support, including data entry and reporting.

Skills

Administrative experience

Microsoft Office

Communication skills

Organization

Time management

Education

High school diploma

Associate/Bachelor’s degree preferred

Tools

Ajera

Vantagepoint

Bluebeam

Microsoft Office

Job description

Position Summary

The Administrative Assistant plays a key role in supporting project teams, and principals, by handling administrative tasks, coordinating information, and helping ensure day-to-day operations run smoothly. This role is ideal for someone who is highly organized, proactive, and enjoys supporting multiple stakeholders in a fast-paced professional services environment.

Location

Salt Lake City, Utah 84111

Position Summary

The Administrative Assistant plays a key role in supporting project teams, and principals, by handling administrative tasks, coordinating information, and helping ensure day-to-day operations run smoothly. This role is ideal for someone who is highly organized, proactive, and enjoys supporting multiple stakeholders in a fast-paced professional services environment.

This position does not manage projects or perform technical design work, but instead enables teams to be more effective by providing reliable administrative and organizational support.

Essential Responsibilities

Administrative & Team Support

• Provide administrative support to project teams, and principals.
• Manage calendars, meeting scheduling, and conference room coordination.
• Assist with meeting preparation, agendas, and follow-up items.
• Coordinate travel arrangements and expense documentation as needed.

Project & Document Support

• Assist with organizing and maintaining project files in accordance with company standards.
• Support document control, formatting, and distribution of project-related materials.
• Help track deadlines, action items, and basic project coordination tasks.
• Assist with proposal, qualification, and marketing document preparation as needed.

Communication & Coordination

• Serve as a point of contact for internal coordination and external communication when appropriate.
• Support onboarding of new team members by assisting with orientation.
• Help ensure consistent communication across teams and departments.

System & Office Support

• Support the use of internal systems such as timekeeping, ERP, and project management tools (e.g., Ajera, Vantagepoint, Microsoft Office, Bluebeam).
• Assist with data entry, reporting, and basic tracking as requested.
• Provide general office and operational support to improve efficiency and consistency.

Qualifications

• High school diploma or equivalent; associate’s or bachelor’s degree preferred.
• 2+ years of administrative experience, preferably in a professional services, engineering, or AEC environment.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and support multiple team members.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong written and verbal communication skills.

Core Competencies

• Organization and time management
• Professional communication
• Collaboration and teamwork
• Initiative and problem-solving
• Adaptability in a dynamic work environment

Work Environment And Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Extended hours and weekend work are sometimes required to meet deadlines.

Industry

Administrative

Employment Type

Full-time

Experience Level

Entry/Mid

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